María - Administrative Professional with 10+ years of diverse experience in corporate and research settings

Provided wide-ranging administrative assistance across corporate, legal, and research environments, managing travel, logistics, and documentation.

Performed translation tasks from English, Portuguese, and Spanish for reports, research documents, and legal texts.

Coordinated international and local travel arrangements, logistics, and hotel bookings for staff and executives.

Handled data entry and processing of service requests and invoices in SAP, including product coding and registration systems.

Negotiated rental contracts, insurance policies, and purchasing agreements, ensuring cost-effectiveness and compliance.

Linear and functional assistance to the Strategic Purchasing Manager and functional assistance to the Latin America HR, Supply Chain and New Business Development managers., Responsible of the travel and hotel reservations, control and expenses balance., Translations from English and/or Portuguese into Spanish.

I took care of the relocation of the director and his family, helping him in the search for housing and school., I negotiated the rental contract following the guidelines given by the Finance Department and did an exhaustive follow -up until the delivery of the move., I took care of the international move of the said manager, supervising and controlling the packing of all his belongings, as well as giving instructions to the cleaning staff hired to deliver the apartment in good conditions., Responsible for the through control of expenses with corporate credit card, cell phone and taxicab service., Responsible for the logistics of travel and hotel reservations of local and foreign staff., Responsible for the entry into SAP system of all the requests for service orders and the subsequent processing of supplier invoices.

Full assistance to the Regional Advisor on Communicable Diseases., Monitoring and follow -up of research projects to ensure proper progress and presentation of financial reports to the Steering Committee., Spanish - English and Portuguese - English translations of final research reports., Organization of trips, seminars and workshops.

After three months working as an Assistant, I was promoted to Import Purchasing Manager., I reorganized the Purchasing Department, optimizing administrative tasks and streamlining the entire process., I coordinated shipments and searched for new external suppliers., Price analysis, sales ranking.

Tracking and controlling the import of gift items and furniture., Coordination and consolidation of deliveries., Organization of trips., Supply to retail stores., Coordination and consolidation of deliveries to suppliers together with the Foreign Trade Department., Responsible for coding and registering new products through two systems., Participated in the negotiation of prices and subsequent purchase of new mobile equipment for members of the board of directors and staff., Contracted general insurance policies after negotiating prices with several insurance companies.

At the time of the take-over by a British interest, I was promoted to Executive Assistant to the Legal Department., Was granted discretion to organize the department., Was assigned to follow -up the trademark issues and was later entrusted to keep the corporate books., Responsible for legal arrangements and documents for expatriates., Filing and custody of legal documents.

General secretarial tasks., Typing and transcription of board /shareholder meeting minutes into Corporate Books., Follow -up of trademarks and license matters.