Real Estate Admin Assistant

About Us Instant Assistance LLC is a dynamic virtual assistant company specializing in providing tailored support to Real Estate professionals. We are committed to simplifying workflows, streamlining operations, and helping businesses scale efficiently. As a fully remote team, we pride ourselves on excellence, professionalism, and fostering a collaborative work environment.
Position OverviewWe are seeking a highly organized, proactive, and creative Real Estate Assistant to provide administrative and marketing support to real estate professionals. This role involves managing day-to-day operations, coordinating schedules, maintaining CRM systems, assisting with marketing initiatives, managing social media and listing promotions, and ensuring business processes run smoothly. The ideal candidate is resourceful, detail-oriented, and comfortable balancing administrative responsibilities with creative marketing tasks in a fast-paced environment.
Key ResponsibilitiesProvide administrative support to real estate professionals across daily business operationsManage and update MLS listings, property information, and marketing detailsAssist with transactions by organizing documentation and tracking important deadlinesMaintain CRM systems, client databases, and digital filesManage email communication, calendars, appointments, and follow-upsCommunicate with vendors and third parties to obtain required information and documentationSupport listing preparation, client coordination, and other administrative projects as needed
Key QualificationsPrevious experience supporting a real estate professional or teamStrong organizational and time management skills with excellent attention to detailProfessional written and spoken English is a mustComfortable working with CRMs, MLS platforms, and Google Workspace or similar toolsProactive, resourceful, and able to manage multiple priorities in a fast-paced environment