Harish - Administrative Specialist at SOBHA LTD.

Expert in managing office operations, ensuring smooth daily functioning and compliance.

Skilled in coordinating with vendors to ensure quality service delivery and cost efficiency.

Proficient in maintaining office infrastructure and overseeing maintenance contracts.

Experienced in procurement processes, vendor negotiations, and contract oversight.

Regular inspection to ensure proper office House Keeping & office infrastructure. Monitoring/ checking of stationary record. Maintain & monitor the AMC of equipment. Monitoring Pantry requirements. Handle all the terms of purchase and deliverable with vendor and suppliers. Demand for Quotation from vendor. Make Purchase Order requests for buying new office Assets. Co-Ordinate with Vendor and supplier to get office assets with proper follow up procedure including escalations. Monitoring to ensure proper record maintained for office assets. Inventory management. Maintain & follow up for ‘Annual Maintenance Contract' (AMC) for assets. Handling seat utilization and new office set up. Pantry Boy, House Keeping, Driver, Filed Boy, Electrician, Plumber, Carpenter, Caretaker daily attendance, Security Supervisor, Security Guards etc.. Handle Petty Cash. Pantry Goods Stock. House Keeping Goods Stock. Stationery Goods Stock. Monitoring Maintenance & upgrading of all office equipment. Monitoring the Electricity bills, Water Bill, Mobile Bill etc.. Process various Admin related bills. Monthly maintenance of administration Expenses and MIS. Scheduling preventive maintenances. Asset Management. Outsourcing of services and AMC’s (AC, CCTV). Continuous communication and co-ordination with all departments, sites and branch offices for various purposes and help in building a healthy relationship. Ensuring the proper arrangements for trips, functions, celebration of festivals, approval and Printing of diaries /calendars etc.. Ensuring general cleanliness and housekeeping of the office. Site Visit - related to all administration issues. Guest house administration and maintenance. Responsible for overall security functions. Developing & updating the Risk Analysis & Emergency Planning for respective location. Developing plans to provide a secure work environment, asset protection, and investigative services essential to global business. Giving guidance/training on security information and motivating new employees who joined the organization. Provide training in various security guidelines to employees, contract sub staff, physical security, floor wardens etc.. Handling new projects such as upcoming Locations, assessment of physical and electronic security deployments /installations, assessment of the requirement and develop plans/ layouts for installation of security & safety equipment. Handling Confidently Control Access System, CCTV, Fire Alarm systems, Fire hydrant system, and public addressing system. Conducting regular site security reviews based on which developed security plans to ensure a safe environment. Conducting security audits of the locations and worked on the shortfall observed and improvement planning. Result- oriented self-motivated team contribution with a proven ability to lead efforts in the areas of Security implementations, cost cutting, competitive strategies & profitability improvement. Consistently acknowledges and appreciates each team members’ contributions. Effectively utilizes each team member to his/her fullest potential. Motivates team to work together in the most efficient manner. Keeps track of lessons learned and share those lessons with team members. Mitigates team conflict and communication problems. Plans and facilitates regular team activities inside /outside of the office. Challenges others to develop as leaders while serving as a role model and mentor. Manages the development of team by ensuring, when possible, that project tasks are in line with each individual career interests. Inspire co-workers to attain goals and pursue excellence. Identifies opportunities for improvement and makes constructive suggestions for change. Manages the process of innovative change effectively. Remains on the forefront of emerging industry practices