Accounts Administration Assistant Logistics Sector

We are seeking an experienced, highly organised, and detail-oriented Accounts & Administration Assistant to join our Port Elizabeth team. The successful candidate will be responsible for managing customer invoicing, processing transport documentation, supporting the Finance Department, and coordinating documentation between clients, drivers, and subcontractors. This role requires previous experience within the transport and logistics industry and the ability to work accurately in a fast-paced environment. Minimum Requirements (Non-Negotiable) • Proven experience using PASTEL ACCOUNTING. • Strong understanding of invoicing processes and costings. • Valid South African driver’s licence. • Excellent administrative, organisation, and communication skills. • High level of accuracy and attention to detail. • Ability to work under pressure and meet strict deadlines. Key Responsibilities Invoicing & Transport Documentation • Prepare and process customer invoices accurately and timeously. • Receive, verify, and process Proof of Delivery (POD) documentation from E.JM long-distance drivers. • Subcontractor invoicing. • Verify all supporting documentation before invoicing. • Check transport rates, charges, and supporting documentation for accuracy. • Process long-distance load documentation. • Ensure all invoicing is completed within required deadlines. Client & Subcontractor Liaison • Communicate professionally with clients regarding: invoicing. • Documentation enquiries. • Account-related information. • Liaise with subcontractors to obtain outstanding PODs and required documentation. Finance & Administrative Support • Provide administrative support to the Finance Department. • Maintain accurate filing systems and transport records. • Capture transport documentation accurately. • Assist with general office administration as required. Required Inventory & Communication Skills • Strong understanding of transport operations. • Excellent knowledge of Pastel Accounting. • Proficiency in Microsoft Excel and Microsoft Office. • Excellent numerical accuracy. • Strong organisation and time-management skills. • Ability to prioritise multiple tasks. • Strong problem-solving ability. • Professional written and verbal communication skills. • Reliable, self-motivated, and able to work independently. • Team player with a positive attitude. How to Apply Subject Line: Accounts & Admin – Your Name and Surname IMPORTANT NOTICE Please note that only suitably qualified candidates who meet the minimum requirements and relevant experience outlined above should submit their CVs. Applications that do not meet the required qualifications and experience criteria will not be considered for this position. Candidates who submit applications without the required qualifications and experience may be flagged on JFM Logistics’ recruitment database, and their CVs will not be reviewed for future vacancies. Apply directly on CazVid.