Administrative and Documentation Coordinator

Employer: Colabspot LLC – VM Legal Services LLC Location: 2200 N Commerce Parkway, Suite 200, Weston, FL 33326 (On-site) Job Type: Full-time (40 hours per week, Monday–Friday, 9:00 AM – 5:00 PM) Positions Available: 1 Job Description Colabspot LLC – VM Legal Services LLC is seeking an Administrative and Documentation Coordinator to support daily internal operations across the firm’s core practice areas: immigration, real estate, and estate planning. This role provides essential administrative, organizational, and documentation management support to ensure efficient operations and compliance with internal procedures. The selected candidate will be responsible for: Preparing, organizing, and tracking immigration forms, petitions, and supporting documents. Coordinating submission of applications to USCIS, the U.S. Department of State, and other immigration authorities. Managing and filing documents related to property purchases, leases, and real estate closings. Acting as a liaison with real estate agents and clients to ensure timely delivery of required documentation. Ensuring accuracy, confidentiality, and regulatory compliance in all client records. Maintaining well-organized physical and digital files across all practice areas. Monitoring office supply inventory and coordinating necessary purchases. Following up on the status of procedures, certifications, and verifications. Ensuring timely completion of administrative processes and internal workflows. Tracking expiration dates of key documents (visas, deeds, trust instruments). Implementing document retention and archiving policies for client records. Job Requirements Education: High School Diploma required. Coursework or training in Business Administration, Finance, or related fields preferred. Experience: At least 12 months of experience in administrative support or coordination roles. Skills & Additional Requirements: Strong organizational and multitasking skills. Ability to manage sensitive documentation with accuracy and confidentiality. Effective communication and teamwork abilities. Basic proficiency with office software and digital filing systems. No travel required. Supervision duties may be assigned. </