Administrative Assistant

About the role

The Alcohol, Drug Addiction, and Mental Health Services (ADAMHS) Board plans, funds, and evaluates services for Lake County residents experiencing mental illness and/or substance use disorders. Services are delivered through a network of trusted providers.

The Administrative Assistant supports office operations, staff, meeting coordination, and serves as a primary point of contact for the organization. The role offers a full-time schedule with four office-based days and one remote day per week.

Responsibilities

• Answer phone calls, emails, and mail, providing professional and timely responses.
• Provide clerical support, including preparing documents, data entry, and filing.
• Take and distribute minutes for Board-sponsored meetings and manage meeting arrangements. The role requires two to three pre-scheduled evening commitments per month, with dates arranged in advance.
• Maintain and update Board databases, mailing lists, and the website.
• Back up the Transportation Line and provide excellent customer service.
• Coordinate meeting logistics, including room setup and materials preparation.
• Ensure compliance with Sunshine Law and Open Meetings Act.
• Manage office supplies and assist with maintaining office equipment.
• Build strong relationships with staff, Board members, and community partners.
• Perform other duties and responsibilities as assigned by the Director of Business Operations.

Requirements

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience in behavioral health or social services is ideal.

Key facts

• Full-time position with four office-based days and one remote day per week.
• Requires two to three pre-scheduled evening commitments per month.
• Proficiency in Microsoft Office Suite is required; behavioral health or social services experience is ideal.

Estimated salary

Estimated salary for administrative assistant in United States: USD 3,150 - 4,400 per month, based on 184 CazVid job posts that state their pay. This is an estimate, not the salary offered.