Administrative Assistant

Company Description AF DMC (Adventures Finder) is a Destination Management Company based in Punta Cana, Dominican Republic, providing comprehensive on-the-ground services for travel agencies, incentive operators, and corporate groups. The team manages airport transfers, resort coordination, event production, group experiences, and on-site support to ensure smooth programs from arrival to departure. With strong local expertise, a reliable supplier network, and a team aligned with international service standards, AF DMC delivers seamless experiences in the Dominican Republic. The company supports programs of various sizes, from small incentive trips to large corporate events, with a focus on logistics, quality, and personalized attention.Role Description This is a full-time, on-site Administrative Assistant role based in Punta Cana, Dominican Republic. The Administrative Assistant will support daily office operations, including managing correspondence, handling phone calls, and maintaining organized records and files. Responsibilities include scheduling meetings, assisting with travel and event logistics documentation, preparing basic reports, and coordinating information between internal teams and external partners. The role also involves providing executive administrative support, updating databases, monitoring office supplies, and ensuring timely follow-up on requests. The Administrative Assistant will work closely with the operations team to help maintain efficient processes and professional communication with clients and suppliers.Qualifications Strong administrative assistance and executive administrative assistance skills to support day-to-day operations and leadership needs.Professional phone etiquette and clear communication skills to manage calls, emails, and client interactions.Solid clerical skills, including document management, data entry, and basic reporting.Ability to stay organized, prioritize tasks, and manage time effectively in a fast-paced environment.Proficiency with office software (e.g., word processing, spreadsheets, email, calendar tools).Attention to detail and accuracy in handling schedules, records, and logistical information.Fluency in Spanish; conversational or fluent English is highly beneficial for international communication.Previous experience in administrative or office support roles; hospitality or travel industry experience is a plus.High level of professionalism, reliability, and a customer-focused mindset.