Administrative Assistant / Design Support

Job OverviewWe're looking for a right hand to a dynamic business owner, managing everything from client-facing design documents to guest communications for vacation rentals. The Administrative Assistant / Design Support role is perfect for someone who thrives in variety, can pivot between tasks across multiple businesses, and wants to grow alongside an entrepreneur. You'll start part-time with a clear path to full-time as you prove your value and expand your responsibilities within the design business.
Client OverviewOur client is a US-based entrepreneur managing two thriving businesses: a professional interior design firm and a growing short-term rental portfolio including Airbnb properties. With plans to expand their rental business and a busy household of five, they need a flexible, proactive assistant who can seamlessly support both business operations and light household management tasks.
Schedule: Monday - Friday, 10 am - 2 pm | EST (20 hrs per week)
ResponsibilitiesManage calendar scheduling and organization across both businesses and household needsCreate and update client-facing documents in Canva for the interior design businessMaintain and organize files using Google Workspace, including archiving and document managementHandle billing and online payments for both businesses and household expensesRespond to guest messages and inquiries for Airbnb property managementConduct online grocery shopping and ordering for household needsAttend select meetings to take notes and provide team supportProvide flexible administrative support across various tasks as priorities shiftRequirementsPrevious experience as an administrative assistant or personal assistantProficiency with Google Workspace tools and organization systemsExperience with Canva for creating and editing documentsStrong attention to detail and organizational skillsAbility to handle multiple tasks across different business areasFlexibility and willingness to be trained on new processes
Nice to have:Bonus if you have experience with property management or hospitality guest communicationsIt helps if you have worked with interior design or creative businesses beforeBonus if you have customer service background and enjoy client interaction
Independent Contractor PerksPermanent work from homeImmediate hiringNotePlease click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.