Administrative Assistant / Office Coordinator

About the role

Hire Hanks is seeking an organized, proactive Operations & Project Administration Manager to coordinate field operations, estimating, project management, billing, customers, and leadership. The role takes ownership of projects from the initial bid through execution, billing, and collection, working closely with the company owner and field leadership.

Hire Hanks is a Michigan-based home preservation and contractor support company. It provides homeowners with scheduled inspections, seasonal preparation, cleaning, maintenance, handyman services, and tailored service plans, and supports contractors with demolition, site preparation, labor, cleaning, fencing, and punch list work.

Responsibilities

• Manage the estimating and bidding process for commercial and residential opportunities.
• Review plans, scopes of work, specifications, and customer requests to develop estimates.
• Coordinate projects, people, customers, and administrative processes across field operations, estimating, project management, and billing.
• Support projects from the initial bid through execution, billing, and collection.

Requirements

• Be highly organized and proactive, and thrive in a fast-moving construction environment.
• Fluency in Ukrainian and English is strongly preferred for direct communication with members of the field workforce.

Key facts

• Ukrainian and English fluency is strongly preferred.
• The role coordinates field operations, estimating, project management, billing, customers, and leadership.
• The role supports projects from the initial bid through execution, billing, and collection.