Assistant Project Manager Remote Commercial Window Treatments

SummaryAs ShadeMonster continues to grow, we are seeking an organized and detail-oriented Remote Assistant Project Manager to support the successful execution of commercial window treatment projects from project award through closeout.This role is primarily administrative and coordination-focused, supporting Project Managers and company leadership by managing project documentation, schedules, communication, billing, and installation coordination. The ideal candidate has experience in commercial construction administration, enjoys keeping projects organized, and thrives in a fast-paced environment.
Key Responsibilities
Project AdministratorSupport the management of multiple commercial window treatment projects simultaneously.Review contracts, scopes of work, drawings, and specifications.Prepare and track submittals, shop drawings, RFIs, change orders, closeout documents, and project documentation.Maintain accurate digital project files throughout each project's lifecycle.Coordinate project schedules, manufacturing lead times, deliveries, and installation dates.Assist with project budgeting, billing, Schedule of Values (SOVs), progress billing, and lien waivers.Work with accounting to ensure timely invoicing and payment tracking.Utilize Textura, Procore, Bluebeam, Microsoft Office, takeoff software, and other construction management platforms.
Installation CoordinationSchedule installers and coordinate deliveries.Confirm project readiness with general contractors before installation.Coordinate with installers throughout the installation process.Track installation progress and communicate updates internally.Assist with punch lists, warranty requests, and project closeout.
Documentation & OrganizationMaintain organized project records and documentation.Ensure all required approvals are received before production.Verify project documentation complies with contract requirements.Keep project logs, correspondence, and documentation current and accurate.
CommunicationServe as one of the primary administrative contacts for clients, general contractors, installers, and vendors.Provide timely updates and respond to project-related inquiries.Coordinate communication between sales, production, installers, purchasing, and accounting.Help resolve project issues through proactive communication and follow-up.
Team SupportSupport Project Managers and company leadership with day-to-day project coordination.Assist with improving internal workflows and project processes.Contribute to a positive, collaborative team environment.Take ownership of assigned tasks and follow them through to completion.
Qualification3+ years of experience as an Assistant Project Manager, Project Coordinator, or Construction Administrator.Experience in commercial construction is required.Experience with window treatments is highly preferred but not required.Experience with:TexturaProcoreBluebeamMicrosoft Office (Excel, Outlook, Word)Construction billingSchedule of Values (SOVs)Submittals and RFIsTakeoff softwareExcellent organizational and time management skills.Strong written and verbal communication.Ability to prioritize multiple projects simultaneously.Comfortable working independently in a remote environment.
Personal Attributes We ValueHighly organized and detail-oriented.Strong administrative and documentation skills.Tech-savvy and eager to learn new software.Self-motivated and dependable while working remotely.Excellent communicator with a customer-service mindset.Positive attitude and team-player mentality.Strong sense of ownership, accountability, and follow-through.
This is a fully remote position focused on project coordination and administration. The primary responsibilities include managing project documentation, scheduling, communication, billing, and supporting clients and internal teams to ensure projects are executed efficiently from start to finish.