Bilingual Executive Assistant With Outbound Calling Experience

About the RoleWe are looking for a highly organized and proactive Executive Assistant to support our growing real estate business. This role involves managing emails, organizing business development data, conducting research, and communicating with apartment communities to establish corporate leasing partnerships.
The ideal candidate is detail-oriented, confident on the phone, tech-savvy, and comfortable using AI tools to improve productivity and streamline research.
Key ResponsibilitiesManage and organize the executive's email inbox.Research apartment communities and compile prospect lists using AI and online resources.Maintain and update Excel spreadsheets with accurate property information, including:Leasing office contact namesPhone numbersEmail addressesCorporate leasing availabilityNotes from conversationsCall apartment leasing offices to gather information and build relationships.Follow up with apartment communities that previously declined or requested future contact.Maintain detailed call notes and update CRM/spreadsheets accordingly.Assist with tracking new business relationships and acquisition opportunities.Complete additional administrative tasks as assigned.
QualificationsMust have at least 2 years of experience working with U.S. clients.Must currently reside in Colombia and be available to work during EST business hours.Excellent spoken and written English with a clear, professional phone presence.Comfortable making a high volume of outbound calls and following up consistently.Strong organizational skills and exceptional attention to detail.Proficient in Microsoft Excel or Google Sheets.Experience using AI tools (such as ChatGPT) to assist with research and data organization is highly preferred.Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Business Development Assistant is a plus.Ability to work independently, manage multiple priorities, and maintain accurate records.