Conference Producer

⚠️ PLEASE READ BEFORE APPLYING This role is open only to candidates with proven, hands-on experience producing B2B conferences, summits or large-scale industry events. You should be able to show a track record of researching agendas, recruiting speakers and managing speaker relations. Applications without relevant experience will not be considered. Please include examples of conferences you have produced, with event names, sizes and your role.
Location: Venezuela Languages: English & Spanish (fluent) Compensation: $2,000 – $2,500 Reports to: Programming DirectorOur client, a leading international events organizer, is looking for a Conference Producer to shape the content of its flagship industry conferences. You will decide which topics matter, who gets on stage and how the program comes together, from the first research call to the closing session.You will work with Sponsorship Sales, Marketing, Operations, Content and IT to build programs that attract delegates, sponsors and industry leaders and make each event commercially successful.
What You Will DoResearch & Agenda DevelopmentResearch market trends, industry challenges and commercial themes, and turn them into agendas that sell.Carry out at least 20 buy-side and sell-side research calls per event to validate topics.Read at least 5 industry articles or reports per week and write a market research summary for each event.Build and maintain agendas across websites, mobile apps, marketing materials and internal documents.Keep each program fresh, with at least 75% new speakers and no more than 25% repeats.Speaker Acquisition & RelationsRecruit and confirm speakers, moderators, chairpersons and panelists, typically 30–50 per event, at least 16 weeks before the event.Prepare invitation letters and confirmations, and collect bios, photos and session details.Introduce panelists to moderators so sessions are well structured.Prepare and send speaker manuals and briefing packs, and stay in regular contact so speakers remain engaged and ready.Cross-Team CollaborationWork with Marketing, Content and IT so speaker profiles and agendas are accurate on every channel.Work with Sales to identify speaking opportunities for sponsors, and pass on 5–7 qualified sponsorship leads per event.Work with Operations to deliver the program smoothly on site.CRM & ReportingKeep speaker and stakeholder records, contacts and deals up to date in HubSpot.Track confirmations, agenda progress and production milestones.Analyze session performance and attendee feedback, and recommend topics for future events.
What Success Looks Like80%+ speaker engagement across the event lifecycleAttendee satisfaction of 8/10 or higherAll speaker materials and logistics completed on timeA measurable contribution to sponsorship opportunities and revenue growth
Who You AreProven experience in conference production, content programming or speaker management (please be specific about your track record)Comfortable making research calls to senior industry figures, and credible with themStrong research, analytical and writing skillsOrganized, deadline-driven and comfortable juggling several events at onceExperience with a CRM, ideally HubSpotFluent in English and Spanish