Corporative Event Coordinator

Marketing Event Specialist📍 On-site (Medellín, Bogotá, Cali, Bucaramanga, Colombia) | Full-Time🕐 Schedule: Monday–Friday, 9:00 a.m. – 6:00 p.m. EST
ABOUT THE ROLEWe are looking for a detail-oriented Marketing Event Specialist to support the execution of tradeshows, conferences, sponsorships, and brand awareness initiatives. This role requires a strong mix of project management, event coordination, and operational discipline, with a focus on ensuring seamless execution across multiple events and stakeholders.
You will report directly to the Marketing Manager and play a key role in keeping event operations organized, on time, and within scope. Your work will ensure that all event-related deliverables, logistics, and communications are properly managed to maintain execution excellence and support overall marketing goals.
REQUIREMENTS• 2–3 years of experience in event coordination, preferably in marketing events, tradeshows, or sponsorships• Proven experience managing projects, timelines, and deliverables using tools like Wrike, Asana, Monday.com, or similar• Advanced English level (C1+) with strong written and verbal communication skills• Experience with budget tracking, invoice processing, and financial documentation• Strong organizational skills with the ability to prioritize tasks and meet tight deadlines• High attention to detail and ability to maintain accurate documentation and reporting• Portfolio of projects demonstrating hands-on event coordination experience (required)
RESPONSIBILITIES
Event Planning & Execution• Support the end-to-end planning and execution of tradeshows, conferences, and sponsorships• Coordinate logistics, deadlines, and deliverables with event organizers and internal stakeholders• Maintain event portals and ensure all required materials are submitted accurately and on time
Project Management & Tracking• Manage event-related projects in Wrike or similar tools, including timelines, tasks, and status updates• Update project plans and provide regular reporting on progress, risks, and blockers• Ensure deliverables are completed within scope and aligned with overall marketing objectives
Budget & Documentation Control• Track event budgets, process invoices, and maintain accurate financial records• Organize and maintain documentation related to contracts, logistics, and deliverables• Ensure all event documentation is accessible, structured, and audit-ready
Stakeholder & Vendor Coordination• Collaborate with internal teams and external vendors to ensure smooth execution• Communicate timelines, requirements, and expectations clearly across stakeholders• Build strong working relationships to support alignment and delivery quality
Process Improvement & Operations• Identify inefficiencies in event workflows and propose process improvements• Support the standardization of event and sponsorship procedures• Stay updated on best practices through trainings and webinars to improve execution quality
WHAT SUCCESS LOOKS LIKE• Events are delivered on time and within budget; all deliverables meet quality and brand standards• Project timelines are consistently met; stakeholders are aligned and well-informed throughout execution• Processes become more efficient over time; documentation and workflows are standardized and scalable