Dispatch Assistant
External job listingat Smithpersonnel
Smithpersonnel is hiring a Dispatch Assistant to coordinate delivery schedules, communicate with drivers and production teams, and support dispatch operations.
Salary
Not provided
Location
Sunnyvale, United States
Employment type
Full time
Workplace
Not provided
Dispatch Assistant
Sunnyvale, United States
Job description
About the role
Smithpersonnel is hiring a Dispatch Assistant for a busy manufacturing and distribution environment. The role helps coordinate deliveries, communicate with drivers and production teams, and keep dispatch operations running smoothly.
Responsibilities
- Assist with daily dispatch and delivery scheduling.
- Coordinate with drivers, production staff, customers, and management regarding deliveries and pickups.
- Prepare and organize delivery paperwork, work orders, shipping documents, and other required documentation.
- Communicate delivery schedules and changes to drivers and internal departments.
- Track outgoing loads and help ensure materials are delivered to the correct locations.
- Assist with confirming delivery times and resolving scheduling issues.
- Maintain accurate records of deliveries, pickups, and dispatch activities.
- Enter and update information in computer systems and spreadsheets.
- Help prioritize loads based on production schedules and delivery requirements.
- Communicate delays, changes, or other issues to the appropriate personnel.
- Assist with maintaining an organized dispatch office and accurate filing system.
- Perform other administrative and dispatch-related duties as assigned.
Requirements
- Previous experience in dispatch, logistics, transportation, shipping, receiving, or a manufacturing environment is preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Comfort communicating with coworkers, customers, supervisors, and production personnel.
- Basic computer skills and ability to learn dispatch and logistics software.
- Ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Dependable, professional, and safety-conscious.
- Manufacturing or construction-related experience is a plus.
Key facts
- Previous experience in dispatch, logistics, transportation, shipping, receiving, or manufacturing is preferred.
- Manufacturing or construction-related experience is a plus.
- The role assists with daily dispatch and delivery scheduling.
Estimated salary
Estimated salary for administrative assistant in United States: USD 3,150 - 4,400 per month, based on 184 CazVid job posts that state their pay. This is an estimate, not the salary offered.
Frequently asked questions
What does the Dispatch Assistant do?
The role supports dispatch and delivery scheduling, coordinates with drivers and internal teams, prepares documentation, and tracks outgoing loads.
What qualifications are preferred?
Previous experience in dispatch, logistics, transportation, shipping, receiving, or a manufacturing environment is preferred. Manufacturing or construction-related experience is a plus.
What skills are needed for this role?
The listing calls for strong organization, time management, communication, computer skills, attention to detail, and the ability to multitask and prioritize.
How much does this job pay?
This listing does not state the pay. As a reference, the estimated salary for administrative assistant in United States is USD 3,150 - 4,400 per month, based on 184 CazVid job posts that state their pay. This is an estimate, not the salary offered.