Executive Administrative Assistant

Tasks

• Manage executive calendars, meetings, and appointments, prioritizing schedules as needed.
• Coordinate business travel, reservations, and expense reports.
• Manage office supplies, laptops, purchasing requests, and purchase order (PO) transactions.
• Liaise with suppliers and internal teams to support administrative operations.
• Prepare reports, presentations, spreadsheets, and professional correspondence.
• Maintain information repositories and assist with issue resolution.
• Coordinate with employees, management, and cross-functional teams to address inquiries and operational needs.
• Handle confidential information with professionalism and discretion.

Requirements

• Minimum 5+ years of experience in executive administrative support or senior-level administrative coordination.
• Experience supporting senior executives, preferably engineering leaders.
• Strong organizational, communication, multitasking, and time-management skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, SharePoint, and SAP.
• Experience with calendar management, travel coordination, expense reporting, and purchasing processes.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Strong collaboration skills and the ability to work effectively with stakeholders at all levels.

How to apply

• Share your resume via direct message or email.

Location

• Austin, TX (Onsite)