Executive Assistant to the CEO

Role Overview - Executive Assistant (Industry: Machinery & Equipment) Factory-directEmployment Type: Full-time / On-siteSchedule: Monday to Friday 8:00 AM – 6:00 PM ESTLanguage Requirement: English C1We are looking for a high-impact Chief of Staff / Executive Assistant to the CEO who will operate as a strategic execution partner to leadership.Driving execution across initiativesManaging cross-functional projectsEnsuring accountability at the leadership levelTranslating strategy into actionYou will act as an extension of the CEO, ensuring priorities move forward, teams stay aligned, and key initiatives are delivered.Act as a proxy for the CEO in meetings, capturing decisions and driving follow-throughTranslate high-level direction into structured execution plans (owners, timelines, deliverables)Track company-wide initiatives and ensure progress across teamsHold senior stakeholders accountable for deadlines and commitmentsManage leadership operating cadence (weekly meetings, OKRs, follow-ups)Support board updates, executive summaries, and company-wide reportingLead and coordinate cross-functional strategic initiatives (process improvement, change management, scaling efforts)Project & Operations ManagementIdentify bottlenecks and proactively resolve execution gapsImprove internal workflows, systems, and operational efficiencyEnsure alignment across departments (Sales, Ops, Product, etc.)Maintain visibility into priorities and execution status across the organizationExecutive Support (Secondary Focus)Manage complex, multi-time-zone calendar (US + global)Coordinate travel logistics, itineraries, and executive briefingsServe as gatekeeper, filtering priorities and protecting CEO focusHandle expense reporting and administrative coordination as neededCommunication & DocumentationPrepare executive-level communications, updates, and summariesBuild clear, structured documentation for initiatives and decisionsSupport CEO with concise insights to improve decision-makingQualificationsAdvanced English proficiency (C1–C2) required, with excellent verbal and written communication skills. Advanced English proficiency (C1–C2) required, with excellent verbal and written communication skills.3–5+ years of experience in Chief of Staff, Executive Assistant, Operations, or similar rolesStrong experience in project management, execution, and coordinationProven ability to drive accountability across senior stakeholdersExcellent organizational skills and attention to detailStrong written and verbal communication (clarity > perfection)Ability to operate in ambiguity and fast-paced environmentsHigh level of ownership, resilience, and problem-solving mindsetExperience with Microsoft Office (Excel, PowerPoint, Word)Comfortable working in high-growth, private equity-backed environmentsKey Traits for SuccessExecution-driven (you get things done)Structured thinker with strong follow-throughComfortable pushing leaders and managing accountabilityHighly adaptable and proactiveStrong judgment and discretion