Executive Assistant to the COO

About the role

Spacetel Recruit is seeking a highly organized, dependable, and proactive Executive Assistant to support the Chief Operating Officer (COO) at the Fresno headquarters. The role involves managing day-to-day priorities, coordinating communication and meetings, maintaining organization across ongoing initiatives, and ensuring timely follow-ups.

The ideal candidate is professional, detail-oriented, comfortable in a fast-paced environment, and able to handle confidential and sensitive business information with discretion.

Responsibilities

• Support the COO and manage priorities, calendars, and schedules.
• Prepare and organize meetings, presentations, and communications.
• Draft and review internal communications, presentations, and documents.
• Track and maintain deadlines, reports, and follow-up items.
• Maintain confidentiality and professionalism when dealing with sensitive information.
• Coordinate with internal teams and external stakeholders.
• Assist with operational support and company-wide initiatives.

Requirements

• Previous experience as an Executive Assistant.
• Strong organizational skills, time management, and attention to detail.
• Excellent written and verbal communication.
• Strong computer skills and familiarity with office tools.
• Ability to manage multiple priorities and maintain organization.
• Strong problem-solving skills.
• Reliable, accountable, and solution-oriented.

How to apply

Apply directly on CazVid.

Key facts

• Previous experience as an Executive Assistant is required.
• The role supports the COO with priorities, calendars, and schedules.
• The position is at the Fresno headquarters.

Estimated salary

Estimated salary for administrative assistant in United States: USD 3,150 - 4,400 per month, based on 171 CazVid job posts that state their pay. This is an estimate, not the salary offered.