Facilities Operations Coordinator in Waco, TX

Coordinate daily facilities department operations in Waco, Texas. This full-time, on-site role is suited to an organized administrative professional with strong multitasking, customer service, and attention-to-detail skills.

Key Responsibilities

• Handle general office administration, phone calls, and facilities service desk email requests.
• Create and manage SAP work orders to track maintenance requests and work processes.
• Schedule work with facilities staff and contractors, coordinating around site schedules.
• Monitor work order progress and completion, and scan records into the work order history system.
• Communicate with suppliers, vendors, and subcontractors about service orders and parts.
• Process purchase requisitions and track purchase orders and outstanding departmental spending.
• Coordinate funding sources and charge accounts across programs and departments.
• Track accounts payable invoices and assist with vendor payment issues.
• Review assigned work orders and help order required materials and supplies.
• Respond promptly to emergencies and summon additional assistance when needed.
• Follow safety policies, complete required EHS training, and report unsafe conditions.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED.
• At least five years of related experience and/or training.
• Valid driver's license.
• Experience with SAP and Ariba, plus accounting knowledge.
• Strong organizational, communication, customer service, and multitasking skills.

Position Details

Job type: Full-time
Location: Waco, Texas, United States
Work arrangement: On-site