Facilities Operations Coordinator in Waco, Texas

Coordinate daily facilities department operations in Waco, Texas. This full-time, on-site role is suited to an organized administrative professional with strong multitasking, customer service, and attention-to-detail skills.

Responsibilities

• Handle general office administration, phone calls, and facilities service desk email regarding maintenance requests.
• Create and manage SAP work orders, schedule work with facilities staff and contractors, and coordinate around site schedules.
• Track work order progress and completion, and scan records into the work order historian system.
• Communicate with suppliers, vendors, and subcontractors about service orders and parts.
• Prepare departmental purchase requisitions and track purchase orders, budgets, and outstanding spending.
• Coordinate funding sources and charge accounts across programs and departments.
• Track accounts payable invoices and assist with vendor payment issues.
• Review assigned work orders and help order required materials and supplies.
• Respond promptly to emergency situations and summon additional assistance when needed.
• Follow environmental, health, and safety (EHS) training and procedures; report hazards and help protect the safety of yourself and others.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED.
• At least five years of related experience and/or training.
• Valid driver's license.
• Experience with SAP, Ariba, and accounting processes.
• Strong organizational, communication, multitasking, and customer service skills.

Job details

• Location: Waco, Texas, United States
• Schedule: Full-time, on-site