General VA Spanish Bilingual

We are looking for a Spanish Bilingual General Virtual Assistant to support our growing team and take over routine administrative and clerical tasks currently handled by our Operations Manager.
Your main mission will be to free up high-level operational bandwidth by taking ownership of calendar scheduling, client file management, data accuracy, and daily admin tasks—all while upholding strict data privacy and security standards.

Compensation & Benefits:Starting Rate: $6/hour Annual bonus equal to 1 month's payRetention bonusPerformance-based pay raises (Month 3, Year 1 and 2)

Key Responsibilities:1. Scheduling & Calendar Management (Main Priority)Lead appointment setting and manage daily/weekly calendars to prevent overlaps and optimize efficiency.Coordinate meetings across time zones, send reminders, and handle reschedule requests seamlessly.2. Operations & Admin SupportTake over repetitive administrative and clerical duties from the Operations Manager so she can focus on high-level strategic projects.Strictly follow established Standard Operating Procedures (SOPs) to ensure all assigned tasks are completed on time and with high quality.3. Data Entry & File ManagementOrganize, move, and securely maintain sensitive client files and records.Maintain accurate, up-to-date information across all company systems and software.Work comfortably within secure systems and encrypted devices/environments to ensure absolute data integrity.4. Email & CRM ManagementMonitor, filter, and respond to routine incoming emails to keep inbox zero/organized.Update, log, and organize client profiles and pipeline stages within our CRM platform.5. Basic Customer SupportProvide professional, clear, and timely responses to basic client inquiries via email or messaging platforms.Handle sensitive client information with utmost discretion and in full alignment with company privacy standards.

Qualifications & RequirementsExperience: 1+ years of proven experience as a Virtual Assistant, Administrative Assistant, or similar role.Core Skills:Exceptional calendar management and appointment-setting skills.Strong proficiency with CRM tools, Google Workspace / Microsoft 365, and email platforms.High accuracy and efficiency in data entry and digital filing systems.Data Security Savvy: Comfortable working with encrypted devices, secure cloud storage, and handling confidential client information discreetly.Process-Driven: Ability to follow detailed SOPs strictly while maintaining close attention to detail.Communication: Excellent written and verbal English and Spanish communication skills.Mindset: Proactive, organized, and reliable with excellent time management skills.

Work Environment & Setup RequirementsReliable high-speed internet connection.Quiet, dedicated workspace suitable for remote work.Modern computer capable of running secure, encrypted applications smoothly.Dual monitor setup