Marketing AI Operations Assistant Events Coordination

🌟 Marketing & AI Operations Assistant (Events coordination)We are ONLY accepting applicants from LATAM and Philippines Starting hourly rate: US$9.00 during training/probation.
Learning Genie Inc. | 100% Remote (LATAM) | Full-Time | Operations & Marketing
🚀 Are You Ready to Drive Operational Excellence and Marketing Growth?
Learning Genie Inc. is a fast-growing, award-winning EdTech startup headquartered in Carlsbad, California — recognized by ABC 10 News, the San Diego Business Journal, and proud winners of the Tech & Learning Best of Show Award!
We are on a mission to transform early childhood education through AI-powered solutions. To support our rapid scaling, we are looking for a highly strategic, cross-functional professional to serve as the operational anchor for our executive team and the executing backbone for our marketing pipelines.
💼 The Opportunity
As our Administrative & Marketing Operations Coordinator, you won't just be managing calendars or booking flights. You will be the crucial bridge between executive workflow management, financial administration, and end-to-end event logistics.
Operating 100% remotely from Latin America, you will work directly with our CEO and Marketing teams to ensure that everything from high-volume logistical tasks and partnership compliance, to post-event sales conversions and business development outreach, runs flawlessly. This is a hybrid role designed for an exceptionally organized, proactive driver who thrives in a fast-paced environment.
🎯 What You'll Be Doing
Executive Support & Financial Administration
🔹 C-Suite Management: Provide elite calendar, meeting, and priority tracking for the CEO and C-level executive team to ensure flawless execution across departments.
🔹 Financial Admin Support: Assist with contract management, vendor invoice tracking, processing purchase requests, and executing daily bookkeeping duties using Excel and QuickBooks Online.
🔹 Liaison & Communications: Serve as a professional gatekeeper and clear communication liaison between executive leadership and internal/external stakeholders.
End-to-End Conference & Event Coordination
🔹 Logistics Ownership: Research and coordinate upcoming conference, workshop, and webinar opportunities. Manage rigorous event checklists, attendee registrations, hotel blocks, budgets, and booth shipping schedules.
🔹 Sponsorship Compliance: Extract, track, and execute all contracted deliverables from partnership agreements (like logos, email blasts, and flyers) before strict deadlines.
Business Development & External Campaigns
🔹 Growth Outreach: Draft, test, and follow up on persuasive business correspondence and cold email streams to drive pipeline growth.
🔹 Post-Event Lead Velocity: Build registration/RSVP landing forms, draft automated confirmation email sequences, and route hot leads instantly to the sales team.
Data Hygiene, Intelligence & Reporting
🔹 Advanced Tracking: Clean, deduplicate, and organize marketing, event, and operational datasets within Google Workspace and HubSpot CRM to maintain pristine database health.
🔹 Synthesis & Presentation: Turn unstructured notes into clear, executive-ready presentations, reports, and data summaries to guide strategic decisions.
🔹 AI-Efficiency: Leverage generative AI and automation tools to optimize day-to-day documentation and accelerate administrative output.
🌟 What Makes You the One
🔹 Experience: 2+ years of verified experience as an Executive Assistant, Operations Coordinator, or in a similar administrative capacity supporting C-level executives (required).
🔹 Location & Hours: Must be based in Latin America (LATAM) and fully available to work synchronous remote hours aligned with 8:00 AM – 4:40 PM PST (required).
🔹 Language: Advanced English fluency with exceptional written and verbal communication skills.
🔹 Spreadsheet Skills: Advanced proficiency in Google Workspace (specifically advanced formatting, data cleaning, and filtering inside Google Sheets).
🔹 Financial & Tech Tools: Hands-on familiarity with QuickBooks Online, Zoom, and Excel.
🔹 CRM Knowledge: Direct experience or rapid adaptability to project management systems like HubSpot CRM or monday.com.
🔹 Proactive Mindset: A solution-oriented approach — you transform vague project concepts into organized, tracked deliverables without waiting to be told what to do.
🔹 Education: A Bachelor’s degree in Business Administration, Marketing, or a related field is highly preferred.
💛 Why You'll Love Working Here💰 Initial Salary: US $9 per hour.💻 100% remote — work from anywhere in LATAM.🕐 Standard work week, Monday–Friday (8:00 AM – 4:40 PM Pacific Time).📈 Real career growth at a fast-moving, award-winning EdTech startup.🤖 Embrace the future — you will be encouraged and expected to utilize cutting-edge AI tools to scale your workflows.❤️ Work that creates genuine social impact for the education industry.
🛑 This Probably Isn't for You If…❌ You prefer routine over the thrill of a fast-paced, ever-evolving environment.❌ You are intimidated by learning new software, CRMs, or AI automation tools.❌ You wait to be handed tasks instead of proactively identifying bottlenecks and offering solutions.❌ You struggle to keep meticulous track of moving parts, deadlines, and data streams.
If you are a detail-obsessed operational powerhouse ready to support leadership and drive marketing success — we want to hear from you. Let's go! 🚀