Office Admin / Accountant - San Jose Downtown, CA
Published on CazVidat Employer
Join a growing general contractor as an Office Admin / Accountant in San Jose Downtown. Part-time with flexible hours, QuickBooks expertise required.
Salary
Not provided
Location
United States
Employment type
Full time
Workplace
Remote
Office Admin / Accountant - San Jose Downtown, CA
United States
Job description
We are a growing small general contractor expanding into commercial construction, seeking a knowledgeable and responsible Office Admin / Accountant to join our team in San Jose Downtown.
Position Details:
- Part-time role with potential to grow into full-time
- Flexible morning/afternoon hours, 24+ hours per week, 3 days weekly
- Work from home-based office or remotely (remote work considered)
Key Responsibilities:
- Manage administrative and accounting billing using QuickBooks
- Organize and maintain computer and hard copy files
- Assist CEO with daily operational tasks
- Reconcile monthly accounts and close books for year-end
- Provide tax accountant with necessary financial information
- Handle accounts payable/receivable and prepare profit & loss statements
- Maintain office cleanliness and order
- Support some advertising and marketing efforts
Required Qualifications:
- Minimum 7 years administrative experience
- Expertise in QuickBooks including payroll and tax fees
- Knowledge of general and workman’s compensation insurance
- Proficient in Microsoft Excel, Word, and internet navigation
- Experience with DocuSign
- Strong organizational skills and attention to detail
- Kind, honest, respectful, and responsible personality
Preferred:
- Bilingual skills are a plus but not required
Please submit your resume along with your desired pay rate.
Frequently asked questions
Is this position full-time or part-time?
This role is part-time with a flexible schedule of 24+ hours per week, typically spread over three days, with morning and afternoon shifts available.
Where is the job located and is remote work an option?
The position is based in downtown San Jose, California, and offers flexibility to work from a home-based office or remotely.
What experience do I need to qualify for this job?
You need at least 7 years of administrative experience, expertise with QuickBooks, insurance knowledge, and strong organizational skills.
What are the main responsibilities of this role?
Key duties include managing billing with QuickBooks, assisting the CEO with daily tasks, reconciling accounts, preparing year-end documents, handling AP/AR and PNLs, and supporting marketing efforts.