Office Administrator and Accountant in San Jose, CA
Published on CazVidat Employer
Apply for an office administrator and accountant role in downtown San Jose. Use QuickBooks, handle billing and records, and support a growing contractor.
Salary
Not provided
Location
United States
Employment type
Full time
Workplace
Remote
Office Administrator and Accountant in San Jose, CA
United States
Job description
A growing small general contractor in downtown San Jose is seeking a responsible, experienced Office Administrator and Accountant. This position supports the company’s administrative and accounting needs as it expands into commercial construction.
Schedule and Work Location
- Part-time to start, with the potential to grow into full-time work
- At least 24 hours per week across three days, with flexible morning and afternoon hours
- Work from the contractor’s home-based office; remote work from your location may also be considered
Responsibilities
- Manage billing and accounting tasks using QuickBooks, including accounts payable and receivable, payroll, tax-related fees, and monthly reconciliations
- Prepare profit and loss records, organize accounting information, and help close the books for year-end tax preparation
- Provide organized accounting records and relevant information to the company’s tax accountant
- Maintain digital and hard-copy filing systems and keep the office clean and orderly
- Assist the CEO with day-to-day administrative tasks
- Use DocuSign, Excel, Word, and online tools for routine office work
- Support occasional advertising and marketing activities
Qualifications
- At least seven years of administrative experience
- Expert-level QuickBooks knowledge, including payroll and tax-related fees
- Knowledge of general liability and workers’ compensation insurance
- Experience with monthly reconciliations, accounts payable and receivable, and year-end accounting preparation
- Proficiency with Excel, Word, DocuSign, and internet navigation
- Kind, honest, respectful, responsible, and able to work independently
- Bilingual ability is a plus but is not required
How to Apply
Please submit your resume and desired hourly pay rate. Compensation was not specified in the job posting.
Frequently asked questions
Is this position full-time or part-time?
This role is part-time with a flexible schedule of 24+ hours per week, typically spread over three days, with morning and afternoon shifts available.
Where is the job located and is remote work an option?
The position is based in downtown San Jose, California, and offers flexibility to work from a home-based office or remotely.
What experience do I need to qualify for this job?
You need at least 7 years of administrative experience, expertise with QuickBooks, insurance knowledge, and strong organizational skills.
What are the main responsibilities of this role?
Key duties include managing billing with QuickBooks, assisting the CEO with daily tasks, reconciling accounts, preparing year-end documents, handling AP/AR and PNLs, and supporting marketing efforts.