Procurement Operations Specialist | ZIP HQ Experience Required

Location: Hybrid- San Francisco (preferred), Okay with Seattle or New York; Preferred days flexible, but 2 to 3 days per week in line with team norms.
What We Are Looking For3–5+ years of experience in procurement operations, purchasing, accounts payable, finance operations, contract administration, or a closely related operational role.Hands-on experience managing purchase request intake through purchase order completion using a procure-to-pay platform such as Zip, Coupa, Workday, NetSuite, or similar systems.Experience working in an organization with meaningful purchasing volume.Working knowledge of contract review processes involving Procurement, Legal, Security, and business stakeholders.Understanding of what is required for accurate SOWs, order forms, vendor documentation, and purchasing requests.Knowledge of financial controls, including GL coding, spend categories, accruals, and the relationship between contracts, POs, and invoices.Experience supporting multiple spend categories such as software/SaaS, professional services, marketing, HR and benefits, workplace, and facilities.Excellent attention to detail and strong data validation skills.Ability to identify errors, follow up on outstanding items, and ensure tasks are completed.Strong problem-solving skills with the ability to identify root causes and drive issues through resolution.Clear and effective written and verbal communication skills.Ability to explain procurement, finance, and operational processes to non-finance stakeholders.Strong collaboration skills and the ability to ask questions and escalate issues appropriately.Ability to work effectively in a fast-paced, high-growth environment where priorities may change quickly.Comfortable working independently and managing multiple requests with minimal supervision.Nice to HaveDirect experience with Zip, Workday Financials, Ironclad, Slack, and Google Sheets.Exposure to software security reviews, third-party risk, privacy reviews, or SaaS contracting.Previous experience supporting month-end close, accruals, or vendor reconciliation with an accounting or Finance team.Experience working at a high-growth technology company where processes are actively being developed and improved.Experience using AI tools such as Claude to improve research, drafting, data cleanup, or other operational activities.