Sales Administrative Coordinator - Puerto Rico Guaynabo

The Opportunity

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most – home to hospital, lab to clinic.

Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all.

The Opportunity

At QuidelOrtho, we are united by a shared purpose: empowering healthcare professionals with innovative diagnostic solutions to make informed decisions and improve the lives of patients around the world. By combining the strengths of Quidel Corporation and Ortho Clinical Diagnostics, we are shaping the future of diagnostics through cutting-edge technologies, scientific excellence, and a strong commitment to enabling better patient outcomes.

With more than 7,000 employees across over 130 countries and more than 120 years of combined experience, QuidelOrtho is one of the world’s leading companies in the field of in vitro diagnostics (IVD). Our expertise spans immunoassays, molecular diagnostics, clinical chemistry, and transfusion medicine, helping healthcare providers make faster and more accurate decisions — exactly when they matter most.

Above all, we believe that our success starts with our people. That is why we foster a culture of collaboration, innovation, and continuous development, where every individual has the opportunity to make a meaningful impact. Join our team and help us create a healthier future for patients, healthcare professionals, and communities worldwide.

Sales & Administrative Coordinator

Be the engine that keeps commercial operations running smoothly!

We are looking for a highly organized, proactive, and detail-oriented Sales & Administrative Coordinator to join our team in Puerto Rico! In this dynamic role, you will be at the heart of our commercial operations—supporting the sales team, coordinating key business processes, managing contracts and data integrity, and ensuring seamless day-to-day office functionality.

This position is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping things running efficiently behind the scenes while contributing directly to business success and customer satisfaction.

What You’ll Do

Sales Support & Commercial Coordination

Role

You will play a key role in enabling sales success by ensuring data accuracy, operational efficiency, and timely execution of key processes:

Maintain and update Installed Base data, including installations, master data changes, renewals, and removalsSupport internal capital asset requests for new business opportunities in coordination with logistics and supply teamsCoordinate financial model approvals with Sales and Finance stakeholdersManage service contract renewals and proactively track expiring agreements to ensure strong renewal performanceAct as a central point of contact for sales inquiries, ensuring timely routing and resolution

Contract Administration & Compliance

You will help safeguard business integrity through structured contract management:

Track contract terms, renewal dates, pricing agreements, and compliance requirementsCoordinate contract approvals with Legal, Finance, and Leadership teamsEnsure all executed contracts are properly stored, organized, and easily accessibleSupport compliance-related processes, including HCP/HCO activity registration, approvals, documentation, and archiving

Office & Cross-Functional Support

You will contribute to smooth office operations and cross-department coordination:

Handle administrative tasks including correspondence, documentation, presentations, translations, scheduling, and travel arrangementsSupport Sales, Finance, Procurement, Service Organization (Puerto Rico), Marketing, Customer Service, and other teamsAssist HR Business Partner with employee engagement initiatives, office visits, and event coordinationSupport local marketing activities, including conventions, client events, and logistics coordination

Procurement & Vendor Management

You will ensure accuracy and compliance in procurement and vendor processes:

Serve as the main contact for vendor master data inquiriesEnsure all procurement requests are properly documented and compliant with corporate standardsLiaise with LATAM Procurement Supplier Division for vendor onboarding and updatesCollect and validate vendor information for SAP data managementProcess and manage purchase requisitions efficiently and accurately

Fleet & Administrative Operations

You will support operational continuity through structured administrative oversight:

Maintain staff records and manage Safe Fleet policy administrationOversee claims processes, maintenance schedules, and mileage reportingAudit monthly fleet leasing and maintenance invoicesEnsure accurate payroll submissions related to fleet usage

What Makes You a Great Fit

Strong organizational and coordination skills with attention to detailAbility to manage multiple priorities in a structured and efficient wayExcellent communication skills and a proactive mindsetConfidence working with cross-functional teams in an international environmentExperience with administrative, sales support, or contract management processes is a strong advantageFluency in EnglishAdvanced Microsoft Excel skills

Why this role matters?

In this position, your work directly impacts commercial performance, operational efficiency, and customer satisfaction. You are not just supporting processes—you are enabling them to run better, faster, and smarter.

Equal Opportunity

QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform the duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at [email protected].