Sr Real Estate Transaction Coordinator

Job Description:We are hiring a full-time Senior Real Estate Transaction Coordinator to support the client across residential and commercial real estate transactions, with a strong emphasis on commercial real estate. This is a senior-level role for someone who already understands the transaction process and can take ownership of deals from executed contracts through closing without needing significant training or oversight. Previous commercial real estate transaction experience is mandatory.The ideal candidate is extremely sharp, proactive, and confident working directly with clients, agents, attorneys, lenders, title companies, and other parties involved in a transaction. You should be able to review a deal, understand where it stands, identify what is missing, and drive the next steps without waiting to be told what to do. While there are administrative responsibilities, the priority of this role is owning transaction execution and keeping deals moving. Full-time. Fully remote. Must be ENGLISH-SPEAKING.
Hours: 9am–5pm CST.Salary: $2,700/mo
Key Responsibilities:Manage residential and commercial real estate transactions from executed contract through closingTake ownership of commercial transactions, understanding the requirements, documentation, deadlines, and parties involved throughout the processPrepare contracts, buyer/seller documents, disclosures, amendments, and other transaction documentation for reviewReview transaction documents for accuracy, completeness, and potential issues before they become problemsManage documents through Dotloop, including preparing files for signature and distributing completed documentsCoordinate directly with clients, agents, lenders, attorneys, title companies, inspectors, vendors, and other parties involved in each transactionTrack contractual deadlines, contingencies, due diligence periods, financing requirements, and closing milestonesSchedule inspections, appraisals, financing milestones, final walkthroughs, and closingsMaintain complete and organized transaction files and ensure all required documentation is collectedProactively communicate with clients throughout the transaction and provide clear updates on outstanding items and next stepsIdentify missing documents, information, approvals, or action items and follow up until they are resolvedMaintain internal transaction systems and ensure leadership has clear visibility into the status of every active dealAnswer incoming calls and manage email correspondence related to active transactionsMonitor communication from leadership and take action quickly when something requires attentionSupport general administrative and data-entry needs related to the real estate businessManage monthly email mailers through MailchimpAssist with social media content, primarily for LinkedIn, including sourcing or creating imagesUse AI tools such as ChatGPT and Claude to support writing, research, image editing, and administrative workMake basic edits and updates to the company’s WordPress website
Key Qualifications:4+ years of experience in real estate transaction coordination, real estate operations, legal administration, or a similar roleDirect commercial real estate transaction experience is requiredStrong understanding of commercial real estate contracts, documentation, due diligence, and closing processesExperience taking ownership of transactions with limited supervisionStrong understanding of real estate deadlines, contingencies, and transaction documentationExcellent written and verbal English communication skillsExtremely attentive to detail with the ability to identify discrepancies, missing information, and potential issues earlyProactive and self-directed; comfortable determining the next step and driving transactions forward independentlyConfident communicating directly with clients, attorneys, lenders, title companies, agents, and other professionalsStrong judgment and ability to recognize when an issue can be handled independently versus when leadership needs to be involvedStrong computer skills and ability to quickly learn new platforms and processesProfessional and discreet when handling confidential client and transaction informationMust own and be able to use a working computer with high-speed internetMust be ENGLISH-SPEAKING
Nice to Have:Experience with Dotloop and Follow Up BossFamiliarity with Dropbox, Microsoft Word, Excel, and PDF editing toolsExperience with Mailchimp and LinkedInFamiliarity with ChatGPT, Claude, or other AI toolsExperience making basic updates to WordPress websites