Sheila - HR & Recruitment Specialist with over 15 years of experience in talent acquisition and HR administration

Utilize various platforms such as LinkedIn, internal tracking systems (Placement Partner), job boards, social media and networking events to source, identify and attract talent for active projects and future technical (engineering) roles ensuring alignment with project requirements.. Working closely with colleagues in the talent team, project delivery team, providing insights on assigned roles and providing regular updates on progress, challenges and potential blockers.. Taking full responsibility for assigned roles from sourcing to placement, ensuring a smooth and efficient recruitment process.. Conducting initial telephonic screening, evaluate resumes and shortlist candidates for further interviews.. Maintain and update candidate database ensuring all information is accurate and current.. Build and maintain relationships with potential candidates, ensuring a positive candidate experience throughout the recruitment process.. Assist with scheduling interviews between the candidates and the clients.. Preparing candidate profiles ready to send to clients.. Guide candidates through the recruitment process, including interview preparation, feedback collection, offer negotiation and onboarding assistance.. Conduct background checks on candidates and comprehensive reference checks.. Keeping abreast with industry trends, competitor activities, market dynamics and provide strategic insights to clients.. Ensure targets are always met.. Writing and placing ads on job portals.. Handling ad response.. MIE checks.. Petty cash management.. Stationery orders.. Grocery orders.

Answering telephones. Filing. Typing and sending quotes. Preparing wages and salaries. Taking minutes. Managing petty cash

Advertising for vacant positions. Screening of ad response (CV’s). Cold calling. Extensive head hunting of candidates. Arranging all client and candidate interviews. Arranging meetings with prospective clients. Diary management. Setting up appointments for candidates with the clients. Extending offers to the candidates. Conducting reference checks on candidates. Conducting qualifications, criminal and credit checks. Negotiating rates and fees with clients. Presentations to clients. Conducting telephonic and personal interviews with candidates. Searching for suitable candidates using search engines such as Careerjunction and PNet. Taking and loading of job specifications.

Staff management (receptionist, filing clerks, messenger and cleaners). Recruitment of new staff and interns. Short-listing of candidates. Advertising new positions (internet and print media). Conducting interviews. Compiling Letters of Appointments. Liaising with recruitment agencies. Ensuring timeous payment of recruitment agencies. Leave administration. Formulation of leave policies. IR functions (disciplinary hearings, warnings, etc). Liaising with SASSETA regarding interns. Updating staff count with the Department of Labour. Ensuring staff registrations with UIF are in place. Ensuring that the Workmen’s Compensation is updated and paid for. Arranging training for staff. Advising the Directors on general staff matters. Conducting exit interviews. Handling staff resignations. Induction of new staff. Purchasing office supplies such as stationery, cartridges, etc. Managing budgets. Making travel arrangements for the Directors. Liaising with IT consultants. Ensuring registrations with Law Society are up to date. Updating library. Ordering books. Any ad hoc duties assigned by the Directors.

Managing the office of the Senior Managers.. Managing filling and correspondence.. Responding to urgent correspondence.. Preparing draft responses for the Senior Managers.. Making follow-ups on outstanding matters on behalf of the Senior Manager.. Handling procurement and tender queries.. Typing of documents generated from the office.. Arranging meetings on behalf of the Senior Managers.. Managing Procurement meetings (schedule, agenda, minutes).. Arranging briefing sessions for tenders and taking minutes thereof.. Taking minutes and distributing.. Making travel arrangements.. Managing the Senior Managers’ diaries.. Setting up appointments and confirming them with the Senior Managers.. Liaising with other PA's and Managers.. Liaising with Stakeholder Relations and Procurement divisions.. Updating, printing and filing news clippings.. Manage the telephones on behalf of the Senior Managers.. Relay messages to the Senior Managers and/ or relevant departments.. Manage fax correspondence on behalf of the Senior Managers.. Any ad hoc duties delegated by the Senior Managers.

January 2005 – 30 November 2005: Office Manager/PA to Three Directors: Ensuring timesheets are received timeously, Managing temp payroll, Calculation of hours and checking of timesheets, Adding new temps on the rate schedules, Handling temp queries regarding leave, resignations, etc, Issuing timesheets to temps, Screening of CV’s, Interviewing and short-listing candidates, Typing of CV’s, Liaising with clients, Typing and distributing correspondence such as memoranda, mail, reports, etc, Facilitating typing and figure tests, Coordinating and keeping register of credit checks, etc, Doing reference checks on candidates, Filing of CV’s, Creating and maintaining the filing system, Creating and maintaining client files, Full maintenance of filing systems in the Directors’ offices, Liaising with office suppliers, Ordering stationery, Purchasing of stock, Monitoring housekeeping, Receiving and checking of invoices for temp and perm, Assisting with the collection of debtors, Managing office expenditures and ensuring compliance to budgets, Managing petty cash, Providing administrative support to the Directors and consultants, Setting up appointments for the Directors, Paying of personal accounts for the Directors.. 01 August 2004 – December 2004: Secretary: Typing of correspondence and CVs, Faxing and photocopying, Receiving visitors, Answering the telephone and taking messages, Screening calls, Managing the Director’s diary, Sending standard letters to clients and candidates through e-mail and post, Doing the weekly rate schedule for temps, Printing invoices and delivering them to clients, Ordering and distributing stationery, Maintaining filing systems, Responsible for the coordination of creditors, Posting of letters, Ensuring adequate stock for temp packs, Printing and binding of brochures, General office administration.

September 2001 – July 2004: Administrator: Banking of money, Receipting of all debtors account payments on the system, Loading of contracts and typing letters, Changing of member and bank details, Processing petty cash, Handling of all member queries, Ordering stationery and uniform, Managing the admin team, Salaries and payroll, Personal files, Staff training, Creditors, Minute taking.. April 2000 – August 2001: Reception Coordinator: Managing reception staff, Induction of new staff, Internal training of new staff and arranging external training, Controlling of stock, Receipting of income, Controlling access, Ensuring timely response to all queries and that they are dealt with in a friendly and professional manner, Ensure that effective channels of communication to members are in place, General management of reception staff, Planning and presenting a shift schedule for reception staff, Ensuring that all reception personal files are up to date and meet the company’s audit standards, Ensure that monthly reception salaries are accurate and within budget, To check reception stationery as required, Ensure that all admin procedures in reception are efficiently implemented and adhered to, Receiving and analyzing access reports and giving feedback where necessary, Cross referencing of reception receipt books, Management of staff in absence of general manager, Complete and undertake checklist according to department and appropriate tasks, Ensure that all relevant staff know, understand and adhere to all human resources policies and procedures, Ensure that the right people are hired and correct recruitment and selection procedures are followed.. October 1998 – March 2000: Receptionist: Operating the switchboard, Transferring calls, Taking messages, Handling queries, Accessing members and non-members, Controlling the float and stock, Receipting of income, Issuing of cards.