Accounts Payable Expense Associate

Position Summary
We are seeking an Accounts Payable Expense Associate to join our growing Accounting & Finance team. This role will be responsible for the timely and accurate processing of vendor invoices, expense-related transactions, account reconciliations, and vendor support activities.The ideal candidate will have prior hands-on experience in Accounts Payable, strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment. The successful candidate will serve as a key partner to both vendors and internal stakeholders while ensuring compliance with company policies and financial controls.
Key Responsibilities
Invoice & Expense ProcessingReview, validate, and process vendor invoices accurately and on time.Ensure proper coding, approvals, and supporting documentation are completed before processing.Verify payment terms, duplicate invoices, tax implications, and supporting records.Investigate and resolve invoice discrepancies and exceptions.Process vendor credits, adjustments, and corrections.Assist with payment preparation and payment cycle activities.Maintain accurate payment records and transaction documentation. Vendor ManagementServe as a primary point of contact for vendor inquiries.Research and resolve payment issues, invoice disputes, and outstanding balances.Reconcile vendor statements and identify missing invoices or unapplied payments.Develop positive working relationships with vendors and internal stakeholders.Escalate complex issues when necessary. Reporting & ComplianceMaintain organized documentation and audit-ready records.Support month-end and year-end closing processes.Assist with audits and provide requested documentation.Ensure compliance with company policies and accounting standards.Identify process improvement opportunities and recommend efficiencies.
Required Qualifications

1 to 3 years of experience in Accounts Payable, Expense Payables, Invoice Processing, Billing, or similar accounting functions.Strong understanding of invoice processing and basic accounting principles.Experience reviewing and processing a high volume of invoices.Experience working with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, Workday, or similar platforms.Strong attention to detail and accuracy.Ability to manage multiple priorities and meet deadlines.Excellent written and verbal communication skills.Intermediate to advanced English proficiency.Preferred QualificationsAssociate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field.Experience supporting U.S.-based companies.Experience with vendor reconciliations and audit support.Shared Services or high-volume AP environment experience.Knowledge of US accounting practices and controls. [Accounts P...ember 2026 | Word]Ideal Candidate Profile✔ Hands-on Accounts Payable experience ✔ Invoice processing and coding experience ✔ ERP system exposure ✔ Strong analytical and problem-solving skills ✔ Comfortable working with vendors and internal stakeholders ✔ Highly organized and detail-oriented ✔ Self-driven with strong follow-throughRecruiter Notes (Internal)Must Have:1-3+ years of recent Accounts Payable experience.Invoice processing experience.Vendor communication experience.ERP exposure.Intermediate English or higher.Nice to Have:Shared Services environment.Workday, Oracle, SAP, Dynamics, NetSuite, or similar ERP.Month-end support.US-based company experience.