Administrative & Billing Coordinator

Job Summary:We are seeking an organized, proactive, and detail-oriented Administrative & Billing Coordinator to join and support our administrative team.The ideal candidate is a dependable professional who can effectively manage multiple priorities, follow up on pending matters, and work with a high degree of organization and independence.
ResponsibilitiesPrepare and distribute employee pay stubs.Coordinate and oversee office facility maintenance.Maintain and coordinate office supplies.Support the vendor payment process.Handle and coordinate day-to-day administrative matters and ad hoc situations.Track and follow up on outstanding administrative matters to ensure timely completion.Support the client billing process.Provide administrative support for federal and state compliance processes.Perform other administrative and billing-related duties consistent with the responsibilities of the position.
Qualifications:1–2 years of experience in administrative, office support, billing, or a related role.Knowledge of billing and payroll-related processes.Strong organizational and follow-up skills.Detail-oriented with the ability to manage multiple tasks and priorities.Ability to work independently and with minimal supervision.Strong sense of initiative, responsibility, and professionalism.Effective written and verbal communication skills.Bilingual in English and Spanish, both oral and written.Proficiency with Microsoft Office (Word, Excel, Outlook) applications and general computer systems.
Skills & Competencies:Customer-centric mindset with problem-solving abilities.Attention to detail and organizational skills.Professional demeanor and ability to handle confidential information.
Education:Associate or Bachelor's degree in business administration or equivalent.
Starting Salary: $32,000.00+*We offer competitive compensation commensurate with the candidate’s experience and qualifications.
Benefits:Dental insuranceDisability insuranceEmployee assistance programHealth insuranceLife insuranceVacation/SickHolidaysParkingTrainingTravel reimbursementVision insuranceOpportunities for professional growth and development.Productivity bonuses.
*Benefits are subject to eligibility requirements, applicable waiting periods, plan terms, and company policies.