Administrative & Billing Coordinator

About the role

IT Resources Innovation is seeking an organized, proactive, and detail-oriented Administrative & Billing Coordinator to support its administrative team. The role involves administrative coordination, payroll-related tasks, vendor payments, and client billing support.

Responsibilities

• Prepare and distribute employee pay stubs.
• Coordinate and oversee office facility maintenance.
• Maintain and coordinate office supplies.
• Support the vendor payment process.
• Handle day-to-day administrative matters and ad hoc situations.
• Track and follow up on outstanding administrative matters to ensure timely completion.
• Support the client billing process.
• Provide administrative support for federal and state compliance processes.
• Perform other administrative and billing-related duties consistent with the responsibilities of the position.

Requirements

• 1–2 years of experience in administrative, office support, billing, or a related role.
• Knowledge of billing and payroll-related processes.
• Strong organizational and follow-up skills, with attention to detail and the ability to manage multiple tasks and priorities.
• Ability to work independently and with minimal supervision.
• Initiative, responsibility, professionalism, and effective written and verbal communication skills.
• Bilingual in English and Spanish, both oral and written.
• Proficiency with Microsoft Office (Word, Excel, Outlook) applications and general computer systems.
• Customer-centric mindset with problem-solving abilities, a professional demeanor, and the ability to handle confidential information.
• Associate or Bachelor's degree in business administration or equivalent.

Benefits

• Dental insurance.
• Disability insurance.
• Employee assistance program.

Datos clave

• The role supports administrative matters, vendor payments, and client billing.
• Requires bilingual English and Spanish skills, both oral and written.
• Requires proficiency with Microsoft Office (Word, Excel, Outlook) and general computer systems.
• Benefits include dental insurance, disability insurance, and an employee assistance program.