Administrative Assistant Job in San Francisco, CA

JensenandPtaszynski Architects is seeking a dedicated and detail-oriented Administrative Assistant to join our San Francisco, California office. This full-time role is essential for maintaining smooth office operations and supporting our dynamic team. Key Responsibilities Answer phone calls, manage emails, and greet visitors professionally. Organize and maintain electronic and paper filing systems for efficient document access. Schedule and coordinate meetings, appointments, and company events, preparing all necessary materials. Assist with bookkeeping tasks including data entry, invoice processing, and expense reporting. Provide research and clerical support to team members on various projects. Manage office supplies inventory and place orders to ensure continuous office functionality. Communicate effectively with clients and vendors to maintain positive relationships and resolve inquiries. Required and Preferred Qualifications High School Diploma or equivalent required; additional education or training is a plus. Strong organizational skills with the ability to multitask efficiently. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and common office software. Excellent written and verbal communication skills. 1-3 years of prior administrative or office support experience preferred. As part of a small, collaborative team, you will report directly to the Office Manager and work closely across departments to ensure projects run smoothly and efficiently. This role offers a professional yet welcoming company culture in the heart of San Francisco.