Administrative Assistant

We are seeking a meticulous Verification Specialist to join our team. In this role, you willensure our Community Based Support (CBS) services are accurately logged, fully compliantwith state regulations, and promptly routed for billing. You will be responsible for creating timesheets using raw session details captured by our phone system, auditing those time sheetsagainst state compliance guidelines, and alerting the billing department to any actionable itemsor discrepancies.
Key Responsibilities
● Time Sheet Creation: Convert call logs, automated check-in/check-out data, andsession details from the phone system into structured time sheets for CBS field staff.● Compliance Review: Thoroughly audit all time sheets against state standards andprogram guidelines (verifying rendering staff, service codes, dates, locations, andsession lengths).● Billing Team Notification: Promptly flag and notify the Billing Department when timesheets are verified and ready for processing, or when non-compliant entries requireholds.● Discrepancy Resolution: Collaborate with program supervisors and staff to resolvemissing, conflicting, or non-compliant session logs.
Qualifications
● Experience: 1–3 years of experience in timekeeping, compliance auditing, billingsupport, or administrative roles (experience in Community Based Support or humanservices preferred).● Attention to Detail: High level of precision when auditing time records against complexstate regulatory standards.● Communication: Strong written and verbal skills to efficiently alert the billing team andfollow up on documentation issues.● Technical Proficiency: Comfort working with phone logging/IVR systems, electronicdocumentation platforms, and standard office software (Excel, Word).● Knowledge Base: Familiarity with state healthcare regulations, Medicaid guidelines, and HIPAA standards is a plus.