Administrative Assistant

POSITION SUMMARYThe Administrative Assistant is responsible for providing administrative and operational support across different areas of the company, ensuring efficient internal processes and effective coordination among clients, suppliers, and technical teams. This role is essential to maintaining organization, follow-up, and operational control related to the sale, rental, and maintenance of generators, as well as specialized technical services, including the marine division.

KEY RESPONSIBILITIESOffice AdministrationProvide administrative support for daily office operations to ensure an organized and efficient workflow.Maintain files, documentation, records, and databases.Coordinate the purchase and inventory of office supplies.Keep administrative systems and internal documentation up to date.Customer Service & CoordinationRespond to customer inquiries via phone, email, and other communication channels regarding sales, rentals, and service requests.Coordinate maintenance appointments, service calls, and technician assignments.Prepare quotations, service orders, invoices, and customer follow-ups.Maintain professional relationships with clients, suppliers, and strategic partners.Operational SupportAssist with the logistics of generator deliveries, pickups, and rentals.Support basic inventory control of equipment, parts, and tools.Coordinate with field technicians and operational staff to ensure timely service delivery.Monitor work progress and provide status updates.Marine Division SupportCoordinate schedules and administrative support for marine service technicians.Manage documentation required for marine services, including permits, reports, and service records.Assist with travel and accommodation arrangements when necessary.Financial & Reporting SupportAssist with basic accounts payable and accounts receivable processes.Record expenses and monitor invoicing activities.Prepare basic administrative and operational reports.Support the tracking of employee work hours for payroll purposes.Human Resources SupportMaintain up-to-date employee records and personnel files.Provide administrative support for HR-related activities
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REQUIREMENTSTechnical degree or current university student in Business Administration or a related field.Minimum of 1–3 years of experience in administrative or executive support roles.Previous experience in service, industrial, or technical companies is preferred.Proficiency in Microsoft Office (Word, Excel, and Outlook).Strong organizational, communication, and multitasking skills.Intermediate level of Englis
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