Administrative Assistant

Job Summary:We are seeking a dynamic, highly organized Administrative Assistant to provide direct support to administrative task. This position is offered as an indefinite contract. The ideal candidate is proactive, detail-oriented, and comfortable working under pressure while managing multiple tasks and priorities simultaneously.
Key Responsibilities:Provide direct administrative support in day-to-day operations.Organize and coordinate schedules, meetings, and appointments.Manage correspondence, email, and internal/external communications.Prepare and organize documents, contracts, reports, and presentations.Follow up on pending tasks and projects to ensure deadlines are met.Coordinate purchasing, payments, and basic administrative processes (invoicing, purchase orders, etc.).Serve as a liaison with clients, vendors, and other stakeholders as needed.Maintain organized physical and digital files and records.Identify opportunities to improve daily operations and propose practical solutions.Take on additional responsibilities as needed.
Requirements and Qualifications:Education: Associate degree or bachelor's degree in business administration or a related field (preferred).Experience: Minimum of 1 year of experience in administrative or executive support functions.Skills:Strong organizational skills and the ability to manage competing priorities.Proven ability to work under pressure and meet tight deadlines.Ability to handle multiple tasks and projects simultaneously.Proficiency in office tools (Microsoft Office / Google Workspace).Excellent verbal and written communication skills.Discretion and sound judgment when handling confidential information.Proactive, resourceful, and adaptable attitude.Preferred:Prior experience directly supporting business owners or senior leadership.