Administrative Specialist

Company Description Ayco Farms Inc. is a premier supplier of farm fresh fruits and vegetables sourced from multiple growing and shipping regions. The company is dedicated to delivering high-value produce to retailers, food service providers, and wholesalers through strong partnerships with growers and distributors. Ayco Farms emphasizes going the extra step to ensure customer satisfaction by thinking deeper and working harder at every stage of the process. The organization is strongly committed to sustainability and corporate responsibility, using safe and earth-friendly practices to provide healthy, full-flavored products. Team members join a united effort focused on quality, customer service, and long-term environmental stewardship.Role Description The Administrative Specialist is a full-time, on-site role based in Zacapa, Guatemala. This role supports daily office operations, including managing documentation, preparing reports, handling correspondence, and maintaining organized records for finance, logistics, and customer accounts. The Administrative Specialist will coordinate schedules and meetings, assist with data entry and tracking of orders and shipments, and respond to internal and external inquiries in a professional manner. The role also involves supporting customer service activities, monitoring information accuracy, and collaborating with cross-functional teams to ensure smooth administrative workflows. The specialist is expected to uphold company policies, maintain confidentiality, and provide reliable administrative support to leadership and operational staff.Qualifications Candidates should possess strong Communication skills, including clear written and verbal communication and the ability to interact effectively with internal teams and external partners.Candidates should possess solid Analytical Skills, including attention to detail, data review, and the ability to identify inconsistencies and support problem-solving.Candidates should possess proven Administrative Assistance skills, such as document management, scheduling, record keeping, data entry, and office coordination.Candidates should possess Customer Service skills, including responsiveness, professionalism, and the ability to handle inquiries and resolve basic issues.Candidates should possess foundational Finance-related skills, such as basic understanding of invoices, expense tracking, and support for reporting.Additional beneficial qualifications include proficiency with office software (e.g., spreadsheets, word processing), ability to work on-site full time in Zacapa, Guatemala, strong organizational skills, and the capacity to manage multiple tasks and priorities.Relevant experience in agriculture, logistics, or supply chain environments and competency in Spanish and English is an advantage.