Asistente Administrativo

Open position available - Partnetship - HikvisionFront Office & Reception ManagementGreet and welcome visitors, clients, and employees in a professional and friendly manner.Manage the main telephone line, screening and directing calls to the appropriate personnel.Handle all incoming and outgoing mail, courier services, and package deliveries.Maintain the reception area, meeting rooms, and common areas, ensuring they are tidy and presentable.Coordinate meeting room bookings and set-up as required.
Procurement & Inventory ManagementDaily Purchase of Supplies: Manage the end-to-end process for the daily purchase of:Cafeteria/Pantry items (food, beverages, snacks, coffee service, etc.).Office supplies (stationery, printer cartridges, and general consumables).Cleaning and janitorial supplies.Search for new suppliers: to ensure competitive pricing and high-quality service.Maintain an updated vendor list and manage supplier contracts and service agreements.Process purchase orders (POs) and manage the receipt and storage of all procured goods.Maintain accurate inventory records for all office and cafeteria supplies.
Financial & Payment AdministrationDaily Payment Processing: related to office utilities, supplier invoices, petty cash management, and other administrative expenses.Verify invoices for accuracy before submission for approval and payment.Reconcile monthly expense reports related to office and administrative costs.Maintain a good relationship and communication with outsourcing agency to avoid delay on payments and fines.The knowledge of the system in OA must be fulfill to avoid the delay on approval for the payment to deliver on time.Fixed Assets ManagementMaintain a detailed and accurate register of all assets (e.g., computers, furniture, equipment, etc.).Coordinate the tagging, tracking, depreciation reporting, and periodic physical verification of assets.Manage the disposal or transfer of assets following company policies.Coordinate the corresponding deliver of assets to new employees.Manage the repair process with local IT supplier for corresponding assets for employees.Requirements:Proactive, responssible, organized.Studies in administration, Logistic or careers related to that.Experienced in adm. depratment 3 or 4 years minimum.Intermediate English.System management.Benefits:Great work climatePrivate insuranceBenefits according to the Law.