Asistente Administrativo Con Inglés

About the roleWe're looking for an Administrative Assistant to become the organizational backbone of a group of companies operating across three fronts: property management, client-facing sales support, and a marketing and branding agency.This isn't a single-task job. It's a role for someone who likes bringing order to many moving pieces — properties to manage, clients to follow up with, brands to invoice. If you're motivated by learning how a business actually works from the inside and growing along with it, this role is built for that.What you'll do1. Property management Support the administrative management of the property portfolio under management.Track and follow up on contracts, payments, utilities, and renewals.Coordinate with vendors, maintenance, and operations staff.Keep each property's file current: documents, key dates, status.Prepare regular status reports for leadership.2. Client coordination Schedule and coordinate client visits: confirmations, reminders, and logistics.Make and follow up on calls to clients and prospects.Keep records of contacts, visits, and follow-ups current, with no loose ends.Report the status of every follow-up to the commercial team.3. Administration and invoicing Issue, send, and follow up on invoices across the group's different brands and entities.Track accounts receivable and payable; chase outstanding payments.Organize and maintain digital filing of administrative and accounting documents.Support coordination of internal deliverables and calendars.Handle cross-cutting organizational tasks: scheduling, documents, small purchases, and office logistics.Who we're looking forNon-negotiables:Genuine organization. You run your own systems — lists, reminders, clean folders. Nothing slips because you always have somewhere to put it.Follow-through. Sending the email or making the call isn't the finish line. You close the loop and always know where each item stands.A real appetite for learning. You'll touch property, contracts, invoicing, and marketing. You don't need to know it all today, but you do need to want to learn it.Ambition to grow. We want someone who, a year from now, is doing more and better work than when they started — not someone looking to stay in the same lane.Clear, professional communication, written and spoken, with clients, vendors, and the internal team.Discretion with financial, contractual, and client information.Solid command of Excel/Google Sheets, Word/Docs, email, and calendar.Formal requirements:Technical or university studies (in progress or completed) in Business Administration, Accounting, Marketing, or a related field.[1–3] years of experience in administrative roles, executive assistance, client service, or similar.Based in Panama City with legal authorization to work in the country.Nice to have:Prior experience in real estate, rentals, or property management.Experience with invoicing systems or accounting software.Intermediate or higher English (some clients and vendors are international).Familiarity with task management tools and CRMs.