Administrative Assistant

JOB SUMMARY Provide principal support in office by carrying out recurring office procedures. ESSENTIAL FUNCTIONS - May be responsible for semester course scheduling, and track enrollment/personnel matters. - Respond to special projects, frequently under deadline conditions. - Respond to student and community inquiries as they arise. - Manage supervisor’s calendar. - May support the implementation of dual credit recruitment, workshops, and other events. - May provide support in coordinating and developing course offerings for regional dual credit programs. - Gather documents necessary to hire part-time faculty and staff. - May develop course schedule spreadsheets as directed by the supervisor. - Inventory office supplies to prepare orders for purchase. - Coordinate, schedule travel for Department faculty and staff. - File correspondence, records, and other department documents. - Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor. - Send, receive, and distribute faxes. - Answer and screen phone calls, handling multiple lines. - Perform other duties, tasks and assignments as required. QUALIFICATIONS Education & Experience - High school diploma or equivalent required - 2 years experience progressive secretarial experience required - 3 years experience preferred Licensing & Certification - Valid Texas Driver License Special Skills - MS Office Programs - Information Management Systems - Organizational & communication skills Competencies - Serving customers - Delivering high quality work - Communicating effectively - Using creative problem solving - Prioritizing effectively - Using technology effectively - Being resourceful Fully remote - work from anywhere in United States