Asset Coordinator

The Asset Coordinator is responsible for managing the intake, organization, distribution, and tracking of all creative assets across our client's full title portfolio, including New Release, Catalog, and TV.This role serves as the central hub for asset movement, ensuring seamless flow between internal design teams, external agencies, digital asset management (DAM) systems, and global label partners. The Asset Coordinator ensures all files are properly versioned, delivered, and archived in alignment with Alliance standards.
Key Responsibilities
Asset Intake & ManagementManage intake of all creative assets across New Release, Catalog, and TV titles.Organize and maintain assets within our client's DAM systems.Ensure accurate file naming, version control, and metadata tagging.
Asset Distribution & Workflow CoordinationCoordinate movement of files between internal design teams, external agencies, and nearshore production teams.Ensure timely and accurate delivery of assets to support production schedules.Track asset status and maintain visibility across all active projects.
Global Partner CoordinationDistribute and manage asset delivery to international and European label partners.Ensure deliverables meet technical specifications and partner requirements.Act as point of contact for asset requests and file delivery coordination.
DAM System ManagementUpload and manage assets across digital asset management systems.Ensure assets are properly archived and accessible for future use.Support DAM organization and process improvements.
Quality Control & ComplianceVerify asset accuracy, completeness, and correct versions prior to distribution.Ensure all assets meet Alliance technical and delivery standards.Proactively flag issues or discrepancies to stakeholders.
Cross-functional SupportPartner with Creative Managers, designers, production, and marketing teams across all titles.Support alignment between US-based and nearshore teams.Help scale asset workflows as production volume increases.
Qualifications2–4 years of experience in asset coordination, production, or creative operations.Experience with digital asset management (DAM) systems preferred.Strong organizational skills and ability to manage high-volume workflows.High attention to detail and accuracy in file management.Strong communication skills across global teams.Proficiency in Microsoft Office and familiarity with Adobe workflows.Proficiency in Adobe Creative Suite.