Document Controller

Company DescriptionFast Offshore is an international advisory firm established in 1998, providing corporate, regulatory, compliance, banking, payments, and market-access solutions to international businesses and private clients.We work across multiple jurisdictions and regularly coordinate with regulators, registered agents, corporate service providers, financial institutions, lawyers, compliance professionals, and other international counterparties.Our work requires a high standard of organization, accuracy, confidentiality, responsiveness, and professional communication. We operate in a fast-paced international environment where maintaining complete and accurate corporate records is an important part of supporting our clients and advisory teams.

Position Summary:We are seeking an organized and detail-oriented Corporate Document Controller to join our Costa Rica team.The successful candidate will be responsible for coordinating corporate documentation, KYC requirements, company incorporation files, and ongoing document requests across multiple international jurisdictions.This role requires someone who is comfortable taking ownership of numerous files simultaneously, communicating professionally with overseas service providers and clients, following up persistently on outstanding items, and ensuring that corporate records remain complete, accurate, organized, and readily accessible.
Key Responsibilities:Act as the primary point of contact with registered agents, corporate service providers, and counterparts in different jurisdictions to request, follow up on, and receive corporate and KYC documentation.Coordinate and track the incorporation process for new companies across various jurisdictions (submitting requested information, following up on status, collecting incorporation documents once issued).Collect, organize, and maintain up-to-date corporate documents (certificates of incorporation, registers of directors/shareholders, powers of attorney, resolutions, etc.) for multiple entities.Support KYC document collection (identification, proof of address, corporate forms) and verify completeness before submission to the relevant jurisdiction provider.Maintain an organized filing system.Track deadlines and pending documents across all jurisdictions handled.Draft emails and follow-up communications in English with agents and counterparts abroad.Flag any missing or unusual documentation to supervisor for review.Perform other related administrative duties as needed.
Requirements:Basic understanding of corporate structures (director, shareholder, registered agent, etc.)General familiarity with the concept of KYC / due diligence.Strong organizational skills and ability to manage multiple jurisdictions and entities simultaneously.Excellent written communication in both English and Spanish.Comfortable communicating directly with external agents and providers in different countries.Discretion and ability to handle confidential information.Proficiency with office tools (Word, Excel, email, Google Drive or similar).
Preferred (not required):Prior experience with international corporate structures, offshore companies, or registered agent coordination.Experience in corporate services fiduciary services and financial sectors.