Executive Assistant

About the role

Digital Executive is hiring a full-time Executive Assistant to support a fast-paced executive with business and administrative responsibilities. The role includes organization, communication, project coordination, scheduling, inbox management, travel logistics, and ongoing priorities. The position is fully remote and requires English-speaking skills. Hours are 9am–5pm CST.

Responsibilities

• Manage the executive’s calendar and schedule across time zones, prioritizing and preparing meetings.
• Monitor and organize the executive’s inbox, flag priorities, draft replies, and maintain communication systems.
• Coordinate flights, accommodations, and travel itineraries.
• Track tasks and projects using internal tools such as Asana, ClickUp, or Notion.
• Anticipate needs and resolve issues before they arise.
• Conduct light research, compile notes, and summarize key points for decision-making.
• Draft and proofread correspondence, reports, and presentations.
• Manage recurring tasks such as expense tracking, invoicing, and vendor coordination.
• Maintain confidentiality and discretion with sensitive business and personal information.
• Create systems and documentation to streamline workflows and improve communication efficiency.

Requirements

• At least 2 years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant.
• Strong written and verbal English communication skills.
• Experience managing calendars, inboxes, and complex schedules.
• Strong organization, attention to detail, proactivity, and follow-through.
• Comfort with technology and ability to learn new software tools quickly.
• Ability to work independently and adapt to shifting priorities.

How to apply

Apply directly on CazVid.

Datos clave

• Full-time position.
• Fully remote.
• Hours: 9am–5pm CST.
• Requires strong written and verbal English communication skills.