Executive Assistant

Executive Assistant– Grocery/Retail Industry
***ONLY RESUMES IN ENGLISH WILL BE CONSIDERED***
Location: Remote
Reports to: CEO
About the Role We are a fast-growing grocery and retail operation, and our CEO is seeking a highly skilled Executive Assistant who can act as a true right-hand partner. This role is not just administrative - it requires someone who can think critically, stay three steps ahead, and help streamline day-to-day operations so leadership can stay focused on growth, strategy, and culture-building.You’ll be handling everything from managing a fast-moving inbox with hundreds of emails daily, to coordinating travel, pulling key data from CRM systems, managing phone communications and executing tasks with precision. The ideal candidate is sharp, proactive, and thrives in high-growth, fast-paced environments.
Key Responsibilities Inbox & Calendar Management: Own and manage a high-volume executive inbox (100+ emails daily) with discretion, prioritization, and quick turnaround.Phone Communication: Handle inbound/outbound calls professionally on behalf of the CEO, with a dedicated company phone number.Critical Thinking & Problem Solving: Act as a filter and strategist — identify what matters most, anticipate needs, and present solutions.Data & Systems Support: Pull reports and information from multiple CRM/ERP systems (e.g., grocery industry platforms). No need to be an expert in each system, but must know how to access and organize data efficiently.Execution & Follow-Through: Manage tasks from start to finish, ensuring deadlines are met and nothing slips through the cracks.Travel & Logistics: Coordinate frequent travel arrangements, speaking engagements, and event logistics.Order Placement: Occasionally place online orders for the store and suppliers.Confidentiality & Trust-Building: Earn trust by handling sensitive business matters with professionalism, integrity, and discretion.
Nice-to-Have Skills Background in accounting or bookkeeping.Previous retail or grocery industry experience.Experience supporting C-level executives in high-growth environments.
What We’re Looking For Sharp & Proactive: Always three steps ahead; anticipates problems before they happen.Fast Processor: Able to analyze information quickly and act decisively.Thick-Skinned & Personable: Comfortable with direct communication; enjoys working with a people-oriented, high-energy leader.Executor: Thrives on getting things done, not just organizing tasks.Adaptable: Can pivot between strategic support and tactical execution seamlessly.
Salary:$1500-$2000