Executive Assistant to Chief Executive Officer

Job OverviewWe are looking for a highly organized, proactive, and resourceful Executive Assistant to the CEO to provide high-level administrative and operational support to the Chief Executive Officer. This role is responsible for managing executive calendars, coordinating meetings, handling confidential communications, organizing recruiting events, and supporting cross-functional projects to ensure the CEO's priorities are executed efficiently.The ideal candidate is a detail-oriented professional with exceptional organizational and communication skills who thrives in a fast-paced environment and can effectively manage multiple priorities while maintaining the highest level of confidentiality and professionalism.
Key ResponsibilitiesManage and maintain the CEO's calendar, including meetings, appointments, travel arrangements, and daily schedules.Coordinate internal and external meetings by preparing agendas, scheduling participants, organizing logistics, and tracking follow-up action items.Draft, review, and manage executive correspondence, reports, presentations, and other confidential documents.Maintain organized electronic and physical filing systems while safeguarding sensitive company information.Process expense reports, maintain administrative records, and support reporting activities as required.Coordinate office administrative tasks and assist with day-to-day executive operations.Organize logistics for recruiting events, job fairs, leadership meetings, and other company initiatives, including venue selection, vendor coordination, materials preparation, and candidate communications.Collaborate with internal departments to ensure projects, meetings, and events are executed successfully and on schedule.Track project deadlines, monitor progress, and provide timely updates to the CEO.Conduct research, prepare reports, and assist with special projects that support executive decision-making.Serve as a liaison between the CEO, internal teams, external partners, and vendors while maintaining professional communication.Anticipate executive needs and proactively resolve scheduling or operational challenges.
Required QualificationsBachelor's degree in Business Administration, Communications, Management, Human Resources, or a related field.3+ years of experience supporting C-level executives or senior leadership in an Executive Assistant or Administrative Assistant role.Experience managing complex executive calendars and coordinating meetings across multiple stakeholders.Strong administrative, organizational, and project coordination skills.Excellent written and verbal communication skills in English.High level of discretion and ability to handle confidential information.Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Preferred QualificationsExperience coordinating recruiting events, corporate events, or company-wide initiatives.Familiarity with project management platforms such as Asana, Monday.com, ClickUp, or Trello.Experience using Google Workspace.Experience supporting executives within a growing or multi-location organization.Knowledge of expense management and basic budgeting processes.