Executive Personal Assistant

About the role

Blue Polaris Inc. is a global leader in decision automation, AI, and business architecture. As an IBM Premier Gold Business Partner, the company works with Fortune 500 companies to design intelligent, transparent systems using Decision Model and Notation (DMN) and its Decisions First™ approach. Blue Polaris has operations across the US, Panama, Peru, and India, and is building a regional hub in Panama.

The Executive Personal Assistant serves as the right hand to an executive who leads five departments and receives roughly 2,000 emails and messages a day. The role takes ownership of the executive's inbox and calendar, identifies what needs the executive's attention, and follows up with others to keep things moving. This is an entry-level role for someone sharp, dependable, and eager to take ownership and grow into the position.

Responsibilities

• Own the executive's calendar day to day, book meetings, resolve scheduling conflicts, and keep the day organized.
• Coordinate lunches, dinners, and external meetings, including logistics and venue details.
• Proactively confirm meetings and reschedule as needed.
• Manage a high-volume Outlook inbox of roughly 2,000 messages a day, building and maintaining rules and filters to sort mail.
• Distinguish what genuinely needs the executive's attention from what does not.

Requirements

• English C1+ or native.
• Own equipment required.
• Organized, proactive, sharp, dependable, and eager to take ownership.

Datos clave

• Full-time position.
• English C1+ or native required.
• Own equipment required.
• The role manages an executive’s calendar and high-volume Outlook inbox.