Facilities Project Specialist

Position SummaryWe are seeking a Facilities Project Specialist to provide administrative and operational support to the Facilities team. This role will assist with coordinating maintenance activities, documentation, vendors, purchase orders, work orders, and ongoing facilities projects.
Key ResponsibilitiesCoordinate and track facilities work orders, maintenance activities, and service requests.Maintain and update records in the CMMS system.Assist with purchase orders, invoices, receipts, and related documentation.Coordinate with contractors, vendors, suppliers, and internal teams.Maintain organized records related to maintenance, permits, inspections, and compliance.Track project status, pending items, reports, and departmental KPIs.Support inventory and material tracking for facilities operations.Assist with general facilities projects and operational initiatives.
QualificationsBachelor’s degree in Business Administration or a related field.Minimum of 2 years of experience in administrative support, facilities, operations, or a related area.Experience using a CMMS system such as eMaint, Maximo, SAP PM, or similar.Proficiency in Microsoft Excel, Word, and Outlook.Spanish and English communication skills.Strong organizational and follow-up skills.Ability to manage multiple priorities and work in a deadline-driven environment.