Freelance Project Resourcing Coordinator

About CBTWWe are a global tech solutions company that believes Collaboration Betters the World.Leveraging strategy, technology, and design, we partner with organizations worldwide to offer comprehensive solutions from idea conception to product realization. We work with people around the globe to advise, build, run, and support the creation of products with purpose
The roleWe're looking for a highly organized Project & Resourcing Coordinator to keep the back-endof our agency running smoothly. This is the person who makes sure nothing slips throughthe cracks—chasing down details, nudging work forward, and keeping our projectmanagement system accurate and current so our account and delivery teams can focus onthe client work. It's a great fit for someone who's naturally on top of things, likes bringingorder to a busy pipeline, and gets satisfaction from keeping projects moving.
Skills and Qualifications● 1–3 years of project coordination, project management, or operations experience, ideally in an agency or fast-paced environment.● Hands-on experience with ClickUp (or strong, transferable experience with Asana, Monday, Jira, or similar).● Exceptional organization and attention to detail—you keep a lot of moving pieces straight without dropping any.● A proactive, follow-through-driven mindset: comfortable politely but persistently chasing people to keep work on track.● Strong written English for clear async collaboration across a distributed team.● Comfortable working in Slack and Notion day to day.● Self-directed and reliable—you spot what's slipping and act on it without waiting to be asked.● Meaningful daily overlap with North American business hours (Mountain / Eastern).
What You'll Do ● Own ClickUp hygiene: keep tasks, statuses, due dates, and assignments accurate and current across active client workspaces; chase down missing scope, owners, or dates so every task is actionable.● Keep work moving: proactively check in with task owners across departments, send kind-but-persistent reminders via Slack and ClickUp, and confirm handoffs actually land.● Flag risk early: surface stalled, overdue, or at-risk items—and dependency conflicts—before they turn into fire drills.● Watch capacity: monitor workloads and flag over- or under-capacity, deadline crunches, and prioritization conflicts to the Account Managers and Resource & Project Manager.● Support project setup: partner with Account Managers on bulk task builds for new projects, sprints, and quarterly initiatives; help sequence timelines and translate client deliverables into clear internal task plans.● Prep resourcing snapshots: pull quick capacity and status overviews ahead of resourcing check-ins so decisions are easy to make.● Coordinate across tools: keep relevant Notion docs and trackers current alongside ClickUp, run day-to-day coordination in Slack, and use Claude and ClickUp automations to speed up recurring setup, summaries, and status roundups.● Escalate well: route prioritization questions to the right person quickly rather than letting them sit.