Healthcare Recruiter

DescriptionThe Licensed Behavior Analyst (LBA) Recruiter is a specialized Human Resources professional responsible for sourcing, recruiting, and hiring qualified Licensed Behavior Analysts to support ABA therapy service delivery. This role goes beyond traditional recruitment; the LBA Recruiter serves as the primary HR partner, managing the full LBA lifecycle, from initial sourcing through credentialing, facilitation of Medicaid partnerships, and ongoing accreditation maintenance.The LBA Recruiter works closely with BCBAs seeking LBA licensure, guides them through the accreditation process in partnership with LTE Care Plus, and ensures that all active LBAs maintain current credentials and Medicaid enrollment. This role requires a strong understanding of ABA licensure requirements in New York, Medicaid provider enrollment processes, and HRIS administration. The LBA Recruiter reports directly to the HR Director.
CORE RESPONSIBILITIESLBA Sourcing, Recruitment & HiringDevelop and execute targeted sourcing strategies to identify and attract qualified Licensed Behavior Analysts across NYC, Long Island, and Westchester CountyPost and manage LBA job listings across relevant professional platforms, ABA networks, university partnerships, and licensure boardsConduct initial outreach and screening calls to assess candidate qualifications, licensure status, and availabilityCoordinate and facilitate the interview process in collaboration with the HR Director and clinical leadershipExtend offers and manage pre-hire documentation in accordance with LTE Care Plus HR policiesMaintain an active and sufficient LBA candidate pipeline to meet organizational service delivery needs without a gap
LBA Accreditation Support (BCBA to LBA Pathway)Serve as the primary HR point of contact for BCBAs pursuing LBA licensure in New York StateGuide BCBA candidates through the LBA application and licensure process, including required documentation, application submission, and timeline expectationsCoordinate with the HR Director and clinical leadership to structure the organizational support provides to BCBAs seeking LBA accreditationTrack each BCBA's accreditation progress and maintain documentation of all steps completedEnsure LBAs-in-process are not assigned to billable clinical roles until full licensure is confirmed
Medicaid Partnership FacilitationFacilitate the Medicaid provider enrollment process for all incoming LBAs in partnershipCollect and submit all required documentation for Medicaid enrollment on behalf of newly hired LBAsTrack enrollment application status and follow up with Medicaid authorities or the LBA as needed to resolve delaysMaintain a complete record of each LBA's Medicaid enrollment status, effective dates, and provider identification numbers in the HRISCommunicate enrollment timelines clearly to clinical operations to prevent unauthorized service delivery before enrollment confirmationEscalate any enrollment denials, revalidations, or compliance issues to the HR Director immediately
Accreditation & Credential MaintenanceMaintain a master tracking system for all active LBA license expiration dates, Medicaid revalidation deadlines, and continuing education requirementsSend proactive renewal reminder communications to all LBAs no less than 90 days before any credential expirationFollow up with LBAs who do not respond to renewal reminders and escalate to the HR Director if expiration risk remains unresolvedRemove or flag any LBA with a lapsed credential from active clinical assignment status immediately and notify the HR Director and operations teamEnsure zero active LBAs hold expired credentials at any point, maintain 100% compliance across the LBA workforceMaintain organized and audit-ready credentialing files for every LBA in the HRIS
HRIS AdministrationEnter all LBA new hire information into the HRIS on the same business day as hire confirmationUpdate LBA records at each credentialing milestone, including LBA licensure confirmation, Medicaid enrollment, and credential renewalsEnsure all HRIS records are complete, accurate, and reflect the current status of each LBA's employment and credentialingRun HRIS reports on LBA headcount, credential status, and pipeline metrics as requested by the HR DirectorIdentify and correct any data discrepancies in LBA records promptly
Ad Hoc HR SupportComplete additional tasks and special projects as assigned by the HR DirectorSupport HR operations during audits, regulatory reviews, or compliance initiatives involving LBA workforce documentationAssist with the development of LBA onboarding materials, credential tracking tools, or process improvement initiatives as directedParticipate in HR team meetings and contribute to department-wide workflow improvementsRequirementsHigh school diploma or GED requiredAssociate's or Bachelor's degree in Human Resources, Healthcare Administration, Business, or a related field preferredMinimum 2 years of experience in recruiting, credentialing, provider enrollment, or HR operations requiredPrior experience in a healthcare, behavioral health, or ABA setting strongly preferredExperience with Medicaid provider enrollment processes is highly preferredFamiliarity with New York State LBA licensure requirements and the BCBA-to-LBA pathway is a significant advantagePrior HRIS administration experience required; experience with Zoho or similar platforms preferredSkills & CompetenciesStrong organizational and project management skills with the ability to manage multiple LBA credentialing timelines simultaneouslyClear and professional written and verbal communication skills for outreach to clinical professionalsHigh attention to detail and commitment to zero-defect credentialing recordsAbility to manage sensitive professional and regulatory information with discretionSelf-directed with the ability to meet compliance deadlines without promptingUnderstanding of ABA therapy service delivery and the clinical role of the LBA in a Medicaid funded service modelProficiency with HRIS platforms, spreadsheet tracking tools, and professional communication platforms