Jr. Real Estate Transaction Coordinator

Job Description:We are hiring a full-time Real Estate Transaction Coordinator / Administrative Assistant to support the client across residential and commercial real estate transactions. This role is responsible for keeping deals moving from executed contract through closing, while also supporting the team with client communication and day-to-day administrative work. The ideal candidate is extremely sharp, attentive to detail, proactive, and comfortable working in a fast-paced real estate environment. You should be able to look at what needs to get done, take ownership, and move things forward without waiting for constant direction. Full-time. Fully remote. Must be ENGLISH-SPEAKING.
Hours: 9am–5pm CSTSalary: $2,000/mo
Key Responsibilities:Manage residential and commercial real estate transactions from executed contract through closingPrepare contracts, buyer/seller documents, disclosures, and other transaction documents for reviewReview transaction documents for accuracy, completeness, and complianceManage documents through Dotloop, including preparing files for signature and sharing completed documents with the appropriate partiesCoordinate with clients, agents, lenders, attorneys, title companies, inspectors, and vendors throughout the transactionTrack important transaction deadlines and ensure required steps happen on timeSchedule inspections, appraisals, financing milestones, final walkthroughs, and closingsMaintain complete and organized transaction files and ensure required documentation is collectedProactively update clients throughout the transaction and respond to questions as they ariseHandle data entry, record keeping, and general administrative supportMaintain organized internal systems and support daily team operationsAnswer incoming calls and manage email correspondence with clients and other partiesMonitor messages from leadership and respond quickly when something requires actionManage monthly email mailers through MailchimpAssist with social media, including sourcing or creating images for posts, primarily for LinkedInUse AI tools such as ChatGPT and Claude for writing, image editing, and administrative supportMake basic edits and updates to the company’s WordPress websiteIdentify missing information, outstanding documents, or next steps and proactively follow up until they are resolved
Key Qualifications:2+ years of experience in real estate administration, transaction coordination, legal administration, or a similar detail-heavy roleStrong understanding of contracts, documentation, and deadline-driven processesExcellent written and verbal English communication skillsExtremely attentive to detail with the ability to catch errors or missing information before they become problemsProactive and self-directed; able to work through a task list and drive items to completion without constant oversightComfortable communicating directly with clients, vendors, and other professionals by phone and emailComfortable working in a fast-paced environment where new requests can come up throughout the dayStrong computer skills and ability to learn new platforms and processes quicklyProfessional and discreet when handling confidential client and transaction informationMust own and be able to use a working computer with high-speed internetMust be ENGLISH-SPEAKING
Nice to Have:Previous residential or commercial real estate transaction experienceExperience with Dotloop and Follow Up BossFamiliarity with Dropbox, Microsoft Word, Excel, and PDF editing toolsExperience with Mailchimp and LinkedInFamiliarity with ChatGPT, Claude, or other AI toolsExperience making basic updates to WordPress websites