Junior Executive Assistant - Onsite

About the Role
This is not just a traditional administrative role; it is a high-impact position designed to protect the CEO's time, maintain flawless communication across the organization, and ensure the operational accounting cycle moves forward without delays. The ideal candidate acts as a strategic gatekeeper and bridge, connecting the CEO with key internal and external stakeholders while accelerating workflows and safeguarding the company’s reputation.

CORE RESPONSIBILITIESShield the CEO from unnecessary interruptions, acting as a strategic gatekeeper for priorities, schedules, and key initiatives.Maintain clarity, speed, and accuracy across all internal and external communication to improve client satisfaction.Manage workflows, follow-ups, and document intake to reduce bottlenecks and accelerate the bookkeeping cycle.Provide structured reporting and decision-ready summaries to streamline executive decision-making.Drive daily operations through CRM and time management platforms to keep all active communication threads updated.
A TYPICAL DAY LOOKS LIKEMorning (Triage & Agenda): Review CRM and operational platforms. Filter out emotional "noise," prioritize urgent tasks, update the Accounting team with clean instructions, and finalize the CEO’s daily agenda.Midday (Execution & Flow): Chase missing client documents via the CRM, monitor accounting timelines to proactively clear bottlenecks, and keep clients informed of their next steps.Afternoon (Prep & Closure): Draft condensed, decision-ready updates for the CEO, line up the Accounting team's next-day requirements, and close out open communication threads.End-of-Day Summary: Send a structured recap covering completed items, pending tasks (with owners), bottlenecks with recommended solutions, escalations, and tomorrow's plan.
REQUIREMENTSProven experience working as an Executive Assistant.High degree of structure, meticulous attention to detail, strong follow-through, absolute confidentiality, and a polished professional demeanor.Great written and verbal communication skills.Advanced English proficiency (C1 level or higher).Proficiency with operational workflows, CRM systems, and time management platforms.Experience or a background in administration or accounting is a strong plus, but not restrictive.Full-time availability to work onsite.