Marketing Operations Specialist

Organize Projects I Drive Execution I Keep Ideas Moving
We're looking for a highly organized and proactive Marketing Operations Specialist to support the growing operational and project coordination needs of our Marketing Department. As Grupo Levanter continues expanding its recruitment marketing, employer branding, corporate communications, internal communications, and event initiatives, this role will be responsible for coordinating projects, managing workflows, and ensuring that marketing initiatives move efficiently from request to completion.
At Grupo Levanter, we don't just manage requests—we turn ideas into organized, actionable projects that deliver results. Our teams value organization, attention to detail, ownership, communication, and collaboration to ensure every initiative stays on track and every stakeholder has the information they need.
What You'll OwnCoordinate creative and marketing requests submitted by internal departmentsReview incoming requests to ensure objectives, requirements, deadlines, materials, and approvals are clearly definedOrganize approved requests within the Marketing Department's workflow and establish priorities, timelines, and deliverablesServe as the primary operational point of contact between Marketing and internal departmentsCreate, maintain, and follow up on project timelines, task status, pending approvals, and outstanding informationCoordinate project dependencies and follow up with stakeholders to prevent delaysCoordinate production schedules and deliverables with the Creative ProducerCoordinate with external vendors regarding quotations, services, production requirements, and timelinesPrepare and track purchase requests, SDCs, invoices, quotations, and supporting documentationMaintain accurate records of Marketing projects, requests, approvals, purchases, vendors, and documentationMaintain the Marketing Department's project tracker, operational calendar, and status recordsCoordinate projects from initial intake through final delivery and closureCoordinate logistics for marketing activities, photo and video productions, internal events, and other initiativesDocument action items, deadlines, responsibilities, and follow-up requirementsIdentify operational bottlenecks and recommend improvements to Marketing workflowsSupport the Marketing Manager with operational planning, project follow-up, and departmental coordination
You will not just follow up on projects—you will create the structure, visibility, and coordination that keeps Marketing initiatives moving from idea to execution.
Preferred Experience
Strong project coordination and task management skillsAbility to manage multiple projects, requests, deadlines, and stakeholders simultaneouslyExcellent organizational skills with strong attention to detailStrong written and verbal communication skillsProficiency in Microsoft 365, particularly Excel, Outlook, PowerPoint, and OneDriveProficiency in Google Workspace, including Drive, Docs, Sheets, Slides, Calendar, and MeetExperience creating and maintaining project trackers, timelines, task lists, and operational recordsExperience organizing documentation, purchase requests, SDCs, invoices, quotations, and vendor recordsStrong follow-up skills and ability to identify dependencies and pending actionsAbility to escalate operational issues when necessaryBasic understanding of marketing workflows, creative production, and digital content developmentAbility to translate project requirements into actionable tasks and timelinesStrong problem-solving and prioritization skillsAbility to maintain accurate and up-to-date informationAbility to work independently while collaborating effectively with Marketing and internal teams
Why Join Grupo Levanter?
Play a key role in organizing and strengthening the operations of a growing Marketing DepartmentSupport projects across recruitment marketing, employer branding, corporate communications, internal communications, and eventsWork closely with creative and marketing teams to bring projects from concept to completionBuild and improve processes that increase efficiency, visibility, and consistencyCollaborate with internal departments and external partners on projects with real business impactDevelop your project coordination and marketing operations experienceBe part of a dynamic and collaborative organization where your organization and follow-up directly contribute to results
Are you ready to turn ideas into organized projects, keep teams moving, and help drive the execution behind the Levanter brand?