Marketing Programs Events Communications Specialist

We are seeking a Marketing Programs, Events & Communications Specialist to coordinate marketing and commercial programs, events, educational activities, and internal communications. The successful candidate will independently manage requests, approvals, timelines, vendors, and cross-functional stakeholders to ensure timely execution, accurate documentation, and compliance with company requirements.
Key Responsibilities:• Coordinate grants, educational programs, congresses, exhibit sponsorships, and other commercial support requests from intake through completion.• Plan and execute congresses, educational meetings, and commercial events, including booth logistics, graphics, materials, shipping, and vendor coordination.• Manage event timelines, deliverables, vendor quotations, purchase orders, invoices, and budget tracking.• Coordinate required documentation and approval processes for educational and commercial programs.• Serve as a primary operational liaison among Marketing, Sales, Medical/Clinical, Compliance, Legal, Finance, and external vendors.• Draft and distribute internal program updates, event communications, and operational announcements.• Maintain communication calendars, templates, and recurring communication tools.• Maintain accurate, audit-ready records and documentation.• Develop SOPs, templates, trackers, and checklists to improve workflow efficiency and consistency.
Qualifications:• Bachelor’s degree in Marketing, Business Administration, Communications, Event Management, or a related field.• 3–5 years of relevant experience in event/program management, marketing or commercial operations, communications, or project coordination.• Hands-on experience coordinating events, congresses, educational programs, or comparable multi-stakeholder initiatives.• Experience working in a regulated or compliance-driven environment.• Strong project management, organizational, written communication, and stakeholder-management skills.• Ability to work independently, manage competing priorities, and exercise sound judgment.• Proficiency with Microsoft Office and common collaboration/project-tracking tools.• Ability to travel as required.
Preferred Qualifications:• Experience in medical device, pharmaceutical, healthcare, or life sciences.• Experience with HCP education, grants, sponsorships, congresses, or compliance-driven approval processes.• Experience managing event vendors, budgets, purchase orders, and invoice reconciliation.• Experience developing or executing internal communication plans and recurring business communications.