Office Administrator

At Cox HinKins, a well-established and friendly accountancy practice located in Headington, Oxford, we are committed to delivering exceptional client service and fostering a supportive work environment. We are currently seeking a dependable and proactive Office Administrator to join our close-knit team. This full-time, on-site role offers a fantastic opportunity for career development within the accounting and administrative sector in Oxford. If you thrive in organized settings, enjoy engaging with people, and excel at managing multiple tasks efficiently, this role is designed for you. Join us to contribute meaningfully to our daily operations while advancing your professional skills in a collaborative atmosphere. Key Responsibilities Handle incoming calls and greet clients warmly, ensuring a professional and welcoming first impression. Welcome and onboard new clients with clear communication, providing support throughout their initial interactions. Act as a liaison between clients and internal teams to facilitate smooth communication and service delivery. Assist with daily office operations including managing supplies, mail distribution, scheduling appointments, and general administrative support. Maintain and update client records and databases accurately to ensure data integrity and easy access. Support in preparing reports and managing internal and external communications effectively. Organize filing systems, both paper-based and digital, to promote a tidy and professional office environment with quick information retrieval. Respond promptly to client enquiries and resolve issues efficiently, enhancing client satisfaction and retention. What We're Looking For Required: A friendly, professional, and team-oriented attitude that fosters collaboration. Excellent verbal and written communication skills to interact confidently with clients and colleagues. Strong organizational skills with keen attention to detail to manage multiple tasks without oversight. Effective time management skills to prioritize duties and meet deadlines. A positive, solution-focused mindset adaptable to changing priorities and challenges. Proficiency in Microsoft Office applications including Word, Excel, and Outlook. Minimum of 5 years’ experience in administration or related roles. Preferred: Previous experience in an accountancy or professional services environment. Familiarity with client onboarding processes and office management software. Interest in career growth and professional development within administrative and accounting support roles. What We Offer A welcoming, relaxed office culture where your contributions are valued daily. Opportunities for career advancement and skill development through hands-on experience. A supportive team environment emphasizing work-life balance, humor, and collaboration. Competitive salary of approximately $29,000 USD per year, aligned with local market standards. Standard benefits including health insurance, paid time off, and a retirement plan. Frequently Asked Questions Is this position remote or on-site? This is an on-site position based in our Oxford office; remote work is not available. What are the typical working hours? The role is full-time, typically Monday to Friday during standard office hours. Do I need prior accounting experience? While previous experience in accountancy is preferred, it is not essential. We value a strong administrative skill set and the right attitude. What software skills are required? Proficiency in Microsoft Office (Word, Excel, Outlook) is required. Familiarity with other office management tools is a plus. Is there room for career growth? Yes, we encourage continuous learning and provide opportunities for advancement within the company. How do I apply? Interested candidates should submit their resume and cover letter through our application portal promptly to be considered. For more information about administrative roles in the UK, visit the UK Government Job Portal . Ready to