Office Associate
Aviso de fuente externaen WITHIN
WITHIN seeks an Office Associate to oversee office operations and support HR functions, recruitment coordination, onboarding, and process improvements.
Salario
No especificado
Ubicación
Mexico City, México
Tipo de empleo
Tiempo completo
Modalidad
No especificado
Office Associate
Mexico City, México
Descripción del empleo
About the role
WITHIN is looking for an Office Supervisor / HR Coordinator to take ownership of office operations while supporting key HR functions. This role helps maintain an organized, efficient, and engaging workplace.
The ideal candidate is highly organized, learns quickly, takes initiative, and enjoys improving processes. They are comfortable balancing day-to-day operational work while finding smarter, more efficient ways to get things done, including thoughtfully using AI and automation where appropriate.
Responsibilities
- Office and workplace operations: Monitor office attendance and ensure workplace policies are followed, addressing concerns professionally and proactively.
- Oversee office logistics, including supplies, equipment, vendors, and workplace services.
- Manage office security, maintenance requests, and facility-related needs.
- Coordinate employee perks, team events, and engagement activities.
- Set up workstations and equipment for new hires to support a seamless onboarding experience.
- Serve as the primary point of contact for office-related questions and identify opportunities to improve the employee experience.
- Identify office operations issues before they become problems and drive them to resolution with minimal oversight.
- HR support and recruitment coordination: Support recruitment by scheduling interviews, managing candidate pipelines, and coordinating candidate communication.
- Conduct phone screens and initial interviews for junior and LATAM-based roles.
- Maintain accurate recruitment data and generate hiring reports.
- Partner with external recruiting agencies as needed.
- Evaluate administrative recruiting workflows and recommend process improvements.
- Onboarding and HR administration: Manage new hire onboarding, ensuring timely completion of documentation, system access, and equipment.
Datos clave
- The role combines office operations with support for key HR functions.
- Responsibilities include recruitment coordination, onboarding, and HR administration.
- The role includes conducting phone screens and initial interviews for junior and LATAM-based roles.
Preguntas frecuentes
What does the Office Associate role involve?
It involves taking ownership of office operations while supporting key HR functions, including recruitment coordination and onboarding.
What qualities does WITHIN describe for the ideal candidate?
The ideal candidate is highly organized, learns quickly, takes initiative, and enjoys improving processes.
What recruitment tasks are part of the role?
Tasks include scheduling interviews, managing candidate pipelines, coordinating candidate communication, conducting phone screens and initial interviews, and maintaining recruitment data.